Volunteer & Intern Coordinator

Thecenterforwildlife; Maine; On-site; USD 27,552 - 41,328; Part time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Retirement contributions

Job summary

Thecenterforwildlife is looking for a part-time Volunteer & Intern Coordinator to manage the recruitment and training of our volunteers and interns. This role involves coordinating efforts to ensure a robust program that supports the education and conservation mission of our organization.

Located in Maine, the position offers a supportive culture with a work/life balance and comes with benefits such as health insurance and paid time off. We seek a passionate individual who values the connection between humans, wildlife, and nature.

Qualifications

• Excellent interpersonal and communication skills.
• Ability to multitask and maintain professionalism.
• Experience with volunteer scheduling and coordination.
• Strong organizational skills for goals implementation.

Responsibilities

• Manage recruiting, interviewing, and hiring of volunteers.
• Track records of volunteers and interns.
• Coordinate workshops and maintain schedules.
• Foster a positive work culture and contribute to policies.

Skills

Interpersonal skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Education

Associate’s degree in Business, Administration, or Communications

Tools

Volunteer database management tools

Job description

Part‑time Volunteer & Intern Coordinator (November 2025 Deadline)

Center for Wildlife (CFW) is seeking a motivated and curious individual with a passion for humans, wildlife, and conservation to join our growing team. This part‑time position (24 hrs/week) will be responsible for the recruitment, interviewing and hiring of our volunteers and interns. CFW utilizes over 100 volunteers and interns annually between the Wildlife Medical Clinic and Education & Outreach Departments.

About the Center for Wildlife: CFW is committed to a positive work culture and all of our positions are dynamic, offering the opportunity to contribute to all areas of the organization. Working together as a team is how we’re able to accomplish our mission and have fun while doing it! It is an exciting time to be involved, as we are growing our team to support our increased capacity within our new facility which includes a Medical Clinic, Nature Center, and outdoor gardens and trails. If you’re interested in the connection between humans, wildlife, and the environment and strive to work in a supportive, fast‑paced, positive environment, this is the role for you.

We offer a positive work culture, promote work/life balance, and a generous benefits package including health insurance, retirement contributions, paid time off for vacations, sick time, and holidays, professional development, and more. Starting salary commensurate with experience.

Position Purpose

Under the supervision of the Medical Clinic and Operations Director, the Volunteer and Intern Coordinator (VIC) is charged with maintaining and growing a viable and attractive Volunteer and Internship Program. Specifically, the VIC is responsible for recruiting, hiring, scheduling, and training up to 150 volunteers and interns annually. This role works up to 24 hours per week, including weekends and holidays as needed.

I. Essential Position Responsibilities (Priority Weight Assigned)

• Volunteer and Internship Program Support – 90%
• Manages the recruiting, interviewing and hiring of volunteer and internship positions with support from program staff; duties include:
  • Works with program directors to analyze staffing needs, set goals, and recruit accordingly.
  • Processes applications, interviews, hires and ensures non‑paid staffing levels meet seasonal needs.
  • Guides applicants through the application and onboarding process, ensuring understanding of organizational policies, goals, and safety protocols.
  • Adheres to activities and deadlines set via Volunteer and Intern Program calendars and makes recommendations for updating based on market changes in orientation, recruitment, and interviewing.
  • Utilizes recruitment and advertising strategies set for each program and provides input on additional recruitment strategies and/or needs.
  • Collaborates with outreach and marketing staff on PR, online promotion and online orientation/training materials for programs as needed.
  • Maintains and updates calendars and schedules to reflect volunteers and interns on site for each day, communicating changes/updates to relevant program staff.
  • Assists in coordinating enrichment and workshops with program staff.
  • Maintains up‑to‑date records and databases of volunteers and interns, tracking contact information, hours, demographics, and other relevant information for reporting and program improvement.
  • Cultivates and maintains relationships with area colleges and universities in natural resource and other relevant departments.
• Organization‑Wide Support – 10%:
  • Opens and attends All Team Meetings, contributing to policies and procedures.
  • Punctual and ready to begin work at start time.
  • Supports and fosters positive work culture.
  • Remains up to date with organizational policies, protocols, messaging, and handbook.
  • Maintains a growth mindset and is active in critical thinking and problem‑solving processes with coworkers.
  • Recommends initiatives and changes to improve quality and services for CFW and areas of responsibility.
  • Works with other areas to coordinate workflow and activities to ensure seamless operation.
  • Prepares progress reports, informs supervisor of project status and deviation from goals.
  • Ensures completion, accuracy and timeliness of all operational functions.
  • Establishes rapport with diverse range of staff, interns, volunteers, and constituents.
  • Maintains dignity and self‑control in difficult situations.
  • Assists staff in other areas as needed, all other duties as assigned.

II. Required Qualifications

• Excellent interpersonal and communication skills.
• Ability to multitask.
• Ability to maintain professionalism and clear expectations in all correspondence.
• Experience with volunteer and intern scheduling and coordination.
• Strong organizational skills for coordinating and implementing short‑term and long‑term goals.
• Experience with volunteer and/or donor database management.
• Ability to maintain confidential information.
• Strong initiative.
• Ability to work independently as well as coordinate across departments.
• Ability to effectively present information and respond to questions from volunteers, interns, and the general public to ensure organizational messaging, standards, and processes are understood.
• Basic knowledge of native species and their natural histories.

III. Education / Experience

Associate’s degree or certification from a college or university in the fields of Business, Administration, or Communications preferred. Experience recruiting, training, scheduling, and managing a large volunteer staff required. The incumbent may be requested to perform job‑related tasks other than those specifically presented.

Application

To apply please send a cover letter, resume, and three references to the VIC Hiring Committee at: