Volunteer/Events Coordinator

Calvert County Maryland; Maryland; On-site; USD 45,000 - 48,000; Full time

Job summary

Calvert Marine Museum is seeking a Volunteer Program Coordinator to recruit, orient, and place volunteers, and to develop engaging volunteer roles supporting museum programs. You will train volunteers, manage records, and prepare reports on hours and impact.

The role requires collaboration with the Volunteer Council, scheduling events, and preparing materials for recruitment and outreach. Weekend and evening work may be required, with a focus on community engagement.

Qualifications

• Bachelor's degree in communications or related field.
• Two years of experience working with volunteers.
• Ability to establish and maintain effective relationships with staff and volunteers.

Responsibilities

• Conducts recruitment of volunteers; interviews candidates and coordinates orientation and placement.
• Develops/updates volunteer job descriptions; schedules volunteer activities.
• Provides ongoing training on museum-related topics to volunteers and staff.
• Writes quarterly volunteer spotlight features for the organization newsletter.
• Maintains volunteer records; generates reports on hours, contributions, and program metrics.
• Coordinates with Volunteer Council and department liaisons to improve program effectiveness.
• Prepares logistics for major events; directs volunteer staff for seasonal events.
• Manages budget for volunteer program expenses and coordinates with accounts for invoices.

Skills

Volunteer management

Office procedures

Communication skills

Education

Bachelor’s degree in communications or related field

Job description

Job Description:Develop and maintain an effective volunteer program. Assist in planning and coordinating special events. Incumbent reports to the Deputy Director of Education & Special Programs.Essential Job FunctionsConducts recruitment efforts as needed, interviews potential volunteers; coordinates volunteer orientation and placement; works with staff to develop/update volunteer job descriptions; schedules specific volunteer activities as needed; provides ongoing training on topics related to museum and local community; works closely with Volunteer Council officers and department liaisons to improve effectiveness of volunteer program.Provides support, answers questions, solves problems, and expedites volunteer and staff requests; interviews candidate and writes quarterly “volunteer spotlight” feature for Bugeye Times membership newsletter; writes/edits/mails monthly staff newsletter Anchor; provides articles on volunteer activities to local publications; designs/updates forms, handbooks, and materials for recruitment and orientation.Maintains system of computerized and paper records to document contributions of volunteers; generates reports with statistical data on volunteer numbers, hours, and value of service, as well as departmental break-downs; keeps current volunteer council membership and information; and ensures receipt of benefits.Prepares and coordinates logistics for major event planning.Directs volunteer staff for various seasonal events, including field trips, festivals, concerts, and weekend events.Maintains budget to ensure timely payment of all invoices.Prepares annual budget for all volunteer program expenses; monitors outlay and payment of bills.Coordinates with the Volunteer Council.Assists with fundraising to help cover costs of the educational programs and events.Publicizes seasonal cleanup events, recruits staff for such activities and arranges awards.Prepares and maintains paperwork for volunteers, calculates hours and prepares letters to verify community service.Oversees community service worker program by serving as the Museum point of contact.Purchases materials, recruits, and schedules staff for decorating museum during holidays.Acts as liaison between staff and volunteers.Other Job DutiesPerforms related work as required.Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)Knowledge of-Effective techniques of volunteer management.Modern office procedures and practices including operation of calculators and computers.Ability to-Implement an effective program to recruit, place and retain volunteers.Perform varied general office clerical work.Establish and maintain effective working relationships with others encountered in the workplace.Communicate effectively orally and in writing.Deal effectively with the public.Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)Training and/or Education:Bachelor’s degree in communications or related field.Experience:Two years of experience working with volunteers (paid or volunteer).Licenses or Certificates:NoneSpecial Requirements:Subject to background investigation.Physical Demands:Requires long periods of standing, frequent walking indoors, repeated bending, crouching, stooping, stretching or reaching; recurring lifting of objects up to 49 pounds; operation of keyboard devices.Unusual Demands:Required to work weekends and evenings.FLSA Status:NonexemptCompensation Steps:Pay rate: $32.78 - $35.08 per hour; $59,660 - $63,846 annuallyGrade 721, full-time position, 35 hours per weekCalvert Marine MuseumPosition closing date: November 12, 2026Please Note: This position will close at 11:59 p.m. on November 12, 2026. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on November 13th.Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:15 days of sick leave10 days of annual leave5 days of personal leave13 paid holidays *14 in an election yearDefined Contribution Plan457(b) Deferred Compensation PlanMedical, dental, and vision coverageFlexible spending accountsUp to 80% tuition reimbursementGym membership discountsPlease Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at [e-mail] with as much notice as possible.