Volunteer Engagement & Events Coordinator

Cincinnati Hills Christian Academy; Cincinnati (OH); On-site; USD 21,000 - 34,000; Part time

Job summary

Cincinnati Hills Christian Academy is seeking a part-time Engagement Coordinator to support the Engagement team, events, and volunteer programs from the Welcome Center. The role emphasizes administrative excellence, data accuracy, and hospitality in all interactions with families, alumni, and donors.

You will partner with the Director of Engagement to plan, coordinate, and execute engagement initiatives, manage records, and track event metrics while maintaining strong relationships across CHCA

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Experience in administrative support, event coordination, volunteer management, customer service, or related fields.
• Strong organizational and logistical planning skills.
• Demonstrated ability to manage details while supporting larger strategic goals.
• Experience working collaboratively across teams and departments.
• Proficiency in Microsoft Office applications and database management systems.
• Commitment to CHCA's mission.
• Availability to work occasional evenings and weekends to support key events.

Responsibilities

• Provide administrative support for Engagement team initiatives, programs, and events.
• Assist in planning and execution of engagement activities aligned with CHCA's objectives.
• Maintain and organize records, files, documentation, and event information.
• Support project management by tracking timelines, deliverables, and milestones.
• Coordinate meeting logistics, schedules, materials, and follow-up communications.
• Assist with budget tracking, expense monitoring, and reporting processes.
• Provide timely evaluation reports and recommendations for continuous improvement.
• Lead volunteer management for events and initiatives.
• Recruit, train, and support volunteers aligned with CHCA's mission.
• Develop relationships with volunteers and coordinate assignments and communications.
• Support planning, coordination, and execution of engagement events throughout the year.
• Coordinate event logistics, registrations, materials, setup, and follow-up.
• Ensure a welcoming, organized experience for all participants.
• Coordinate printing, production, and distribution of engagement materials.
• Collaborate with CHCA leadership and departments to meet engagement goals.

Skills

Organizational skills

Communication

Interpersonal skills

Volunteer recruitment

Project management

Hospitality

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

Database management

Job description

Cincinnati Hills Christian Academy is seeking a part-time Engagement Coordinator to support the Engagement team, events, and volunteer programs from the Welcome Center. The role emphasizes administrative excellence, data accuracy, and hospitality in all interactions with families, alumni, and donors.

You will partner with the Director of Engagement to plan, coordinate, and execute engagement initiatives, manage records, and track event metrics while maintaining strong relationships across CHCA