VoIP and Telecom Coordinator

Hirebridge; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Hirebridge in New York is seeking a full-time VoIP and Telecom Coordinator to install, configure, and maintain the organization’s VoIP and telecom systems. You will perform moves, adds, changes, and routine desktop/endpoint support in a hands-on, non-supervisory role.

You will troubleshoot call quality, manage cabling and wall jacks, document configurations, and escalate complex issues as needed while adhering to security and HIPAA guidelines.

Qualifications

• Experience configuring and maintaining VoIP systems and related telecom equipment.
• Strong ability to troubleshoot and resolve call quality and connectivity issues.
• Excellent documentation practices for network cabling, extensions, and equipment.
• Hands-on IT support for desktops and endpoint devices in a corporate environment.
• Ability to follow HIPAA and organizational security practices.

Responsibilities

• Install, configure, test, and troubleshoot VoIP phones and conference devices.
• Create and modify extensions, voicemail, call routing, and hunt groups.
• Perform moves, adds, and changes for phones and endpoints.
• Troubleshoot call quality, registration, voicemail, and connectivity issues.
• Inspect and repair wall jacks, patch cables, and related cabling.
• Trace and identify cabling, correct labeling and faulty runs.
• Terminate copper cabling at wall jacks and panels using standards.
• Test cabling and connections for continuity and proper operation.
• Maintain labeling and documentation of wall jacks and network ports.
• Escalate complex cabling or vendor-related issues to IT management.
• Provide routine endpoint support for desktops and laptops, including updates and hardware replacement.
• Respond to tickets and document steps, actions, and resolutions.
• Support VoIP upgrades, deployments, moves, and cabling activities as needed.
• Communicate with vendors and track service tickets without approving payments.
• Follow cybersecurity, privacy, HIPAA, and change-control requirements.

Job description

The Information Technology Department is seeking a full time VoIP and Telecom Coordinator to join our team.

JOB SUMMARY

Reporting to the Director of Information Technology or designee, the VoIP and Telecom Coordinator is a non-supervisory, hands‑on technical position responsible for maintaining, configuring, troubleshooting, and supporting the organization’s VoIP, telephone, cabling, desktop, laptop, and related technology environment.

The position performs routine telecommunications and endpoint support, including telephone installations and changes, desktop and laptop maintenance, wall‑jack repair, cable tracing and toning, cable termination, connectivity testing, and related technical documentation.

This position does not supervise employees, manage the Help Desk, approve invoices or expenditures, negotiate contracts, independently direct vendors, establish telecommunications or endpoint strategy, or manage departmental projects.

DUTIES AND RESPONSIBILITIES

• Installs, configures, tests, replaces, and troubleshoots VoIP phones, conference phones, analog adapters, voicemail services, and related telecommunications equipment.

• Creates and modifies extensions, device assignments, voicemail settings, call‑routing configurations, hunt groups, and other approved system settings within assigned access.

• Performs telephone moves, additions, changes, and disconnections based on approved service requests.

• Troubleshoots call‑quality, registration, voicemail, handset, local connectivity, and basic carrier‑related issues and escalates unresolved outages appropriately.

• Inspects, tests, troubleshoots, repairs, and replaces defective voice and data wall jacks, faceplates, connectors, patch cables, and related cabling components.

• Traces and identifies voice and data cabling using approved cable‑toning and testing equipment and corrects improperly labeled, disconnected, damaged, or nonfunctioning cable runs when within the position’s authorized scope.

• Terminates and re‑terminates copper cabling at wall jacks, patch panels, and other approved connection points using established cabling standards.

• Tests repaired or newly installed jacks and cable connections to verify continuity, labeling, connectivity, and proper operation.

• Maintains accurate labeling and documentation of wall jacks, cable runs, patch‑panel connections, telephone extensions, and network‑port assignments.

• Identifies cabling conditions requiring extensive new installation, construction, specialized certification, or an outside vendor and escalates them to IT management.

• Performs routine maintenance and technical support for desktops, laptops, and related endpoint equipment, including hardware and peripheral replacement, software installation, operating‑system and application updates, configuration, deployment, and troubleshooting.

• Diagnoses and resolves assigned desktop and laptop hardware, software, connectivity, printing, and peripheral issues and escalates unresolved or higher‑level issues to the appropriate IT team.

• Assists with the setup, relocation, replacement, and collection of desktops, laptops, monitors, docking stations, headsets, and related equipment.

• Responds to assigned telecommunications and endpoint tickets and documents diagnostic steps, work performed, resolutions, equipment changes, and escalations.

• Supports approved VoIP upgrades, telephone deployments, office moves, endpoint deployments, and cabling activities by completing assigned technical tasks.

• Provides approved technical information to vendors or carriers when directed by IT management and tracks service‑ticket status without directing vendor performance or enforcing contracts.

• May compare invoices or service records against documented telephone numbers, circuits, or equipment solely to identify discrepancies for management review; the position does not approve invoices or authorize payment.

• Follows organizational requirements concerning cybersecurity, privacy, HIPAA, change control, documentation, and appropriate system access.

• Performs other non-supervisory technical duties consistent with the scope of the position.