VMS Coordinator

PALM Health; Fort Lauderdale (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insurance

401(k) with company match

Paid Time Off

Job summary

PALM Health in Oakland Park, FL is seeking a VMS Coordinator / Travel Staffing Coordinator to support staffing operations and manage VMS activities. The ideal candidate will thrive in a fast-paced environment and manage multiple priorities while working collaboratively with teams.

Key responsibilities include monitoring VMS platforms, coordinating provider assignments, and assisting with contract administration. Candidates should possess strong organizational skills, attention to detail, and experience in healthcare staffing.

Join our supportive team culture with opportunities for professional growth and a comprehensive benefits package.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a high-volume, deadline-driven environment.
• Excellent verbal and written communication skills.

Responsibilities

• Monitor Vendor Management System (VMS) platforms and distribute new job opportunities.
• Coordinate with recruiters and credentialing specialists.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Problem-solving

Tools

Salesforce

VMS platforms

Job description

VMS Coordinator / Travel Staffing Coordinator

Location: Oakland Park, FL (On-Site)

Company: Palm Health Resources

Palm Health Resources is a nationally recognized healthcare staffing firm specializing in locum tenens, travel healthcare, and permanent placement solutions. As we continue to grow, we are seeking a highly organized and detail-oriented VMS Coordinator / Travel Staffing Coordinator to support our recruiting and operations teams.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping assignments, contracts, and provider information accurate and moving forward.

Position Overview

The VMS Coordinator plays a critical role in supporting daily staffing operations by managing VMS activity, coordinating provider assignments, assisting with contract administration, and serving as a key liaison between recruiters, credentialing teams, healthcare facilities, and internal leadership.

Key responsibilities

VMS Management

• Monitor Vendor Management System (VMS) platforms and distribute new job opportunities to the appropriate recruiting teams.
• Submit, update, and manage provider profiles within VMS portals.
• Track assignment statuses, compliance requirements, credentialing progress, and placement activity.
• Maintain accurate and timely updates across multiple systems.

Assignment & Operations Support

• Coordinate with recruiters, credentialing specialists, facilities, and operations teams to ensure assignments stay on track.
• Communicate critical updates, missing documentation, and assignment changes.
• Assist with timecard tracking, assignment extensions, credentialing follow-ups, and provider support.

Contract Coordination

• Support the preparation and maintenance of Provider Contract Letters (PCLs) and Client Contract Letters (CCLs).
• Verify assignment details, bill rates, pay rates, and contract terms for accuracy.
• Ensure all contracts and supporting documentation are properly organized and maintained.

Communication & Team Collaboration

• Serve as a central point of communication between recruiting, credentialing, operations, and leadership teams.
• Help prioritize job orders and staffing requests.
• Provide regular updates regarding VMS activity, assignment status, and operational needs.
• Identify process improvement opportunities to increase efficiency and accuracy.

Qualifications

Required

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a high-volume, deadline-driven environment.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and a proactive mindset.
• Comfortable working across multiple software platforms and databases.

Preferred

• Experience in healthcare staffing, locum tenens staffing, travel staffing, VMS coordination, credentialing, or staffing operations.
• Experience using Salesforce, VMS platforms, or other applicant tracking systems.
• Knowledge of healthcare staffing workflows, provider onboarding, and assignment management.

Why Join Palm Health Resources?

• Join a nationally recognized and rapidly growing healthcare staffing organization.
• Collaborative and supportive team culture.
• Opportunity for career growth within Operations, VMS Management, Assignment Coordination, or Staffing Support.
• Comprehensive benefits package including:
  • Medical, Dental, Vision, and Life Insurance
  • 401(k) with company match
  • Paid Time Off
  • Retirement benefits
• Professional development and advancement opportunities.

Work Environment

• Full-time, on-site position in Oakland Park, Florida.
• Fast-paced healthcare staffing environment supporting providers and healthcare facilities nationwide.
• Collaborative office culture focused on teamwork, accountability, and growth.

Additional Requirements

• Ability to commute to Oakland Park, FL.
• Successful completion of a background check and pre-employment screening.

Ready to grow your career in healthcare staffing operations? Apply today and join a team that plays a vital role in connecting healthcare professionals with the facilities that need them most.