VitalSolution - Physician Resources Specialist

Ingenovis Health; Ohio; On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA/HSA

Life insurance

401K with discretionary match

Paid time off

Paid parental leave

Tuition reimbursement

Job summary

Ingenovis Health is seeking a Physician Resource Specialist to coordinate physician scheduling, housing and travel for hospital clients. You will work across Leadership, Field Operations, Recruiting and Credentialing to meet contractual obligations.

The role requires healthcare admin experience and strong communication skills; responsibilities include on-call support after hours, lease negotiations, budgeting and process improvements to enhance patient care delivery.

Qualifications

• Two (2) year degree or three (3) years of healthcare administrative experience.
• Two (2) years of customer service experience.
• Proficient with Word, Excel, PowerPoint, Outlook.
• Self-sufficient with strong time management and multitasking.

Responsibilities

• Creates physician scheduling for hospital clients and physicians.
• Maintains professional relationships with hospital clients and physicians.
• Investigates and resolves complaints and concerns promptly.
• Troubleshoots scheduling conflicts and provides after-hours support.
• Manages housing and travel logistics for physicians, including leases and vendor contracts.
• Coordinates property viewings with leasing agents; negotiates leases and housing vendor contracts.
• Maintains housing, utilities, and related budgets; conducts market research for rental rates.
• Ensures premises are ready for new occupants and orients physicians to policies.

Skills

Time management

Communication

Interpersonal skills

Problem-solving

Education

Two-year degree or equivalent healthcare admin experience

Tools

Word

Excel

PowerPoint

Outlook

Job description

SUMMARY

The Physician Resource Specialist will provide a critical interface between the organization, the clients and physicians, specific to scheduling, housing management, travel and advocacy matters. This individual will work with CardioSolution Leadership, Field Operations, Recruiting, and Credentialing Teams to ensure CardioSolution meets contractual obligations.

RESPONSIBILITIES

• Creates physician scheduling for hospital clients and physicians
• Maintains professional working relationship with hospital clients and physicians
• Investigates and resolves complaints and concerns in a timely and efficient manner
• Troubleshoots physician scheduling conflicts
• Provides mandatory on call support after business hours, weekends, and holidays
• Maintains physician calendars
• Manages travel itineraries, hiring and welcome packets for physicians
• Coordinates and schedules property viewings with leasing agents
• Negotiates leases and housing vendor contracts
• Maintains housing (leases, utilities, housekeeping, maintenance, etc.) and auto reports
• Manages and controls housing budgets
• Establishes appropriate rental rates by conducting market research, determining costs, obtaining housing referrals from clients as needed
• Ensures the premises are ready for new occupants (utility, furniture, housekeeping, security, etc.)
• Creates housing and auto policies and procedures, orient new physicians to the property, enforce policies and procedures
• Monitors and completes automotive maintenance and repairs timely and cost effectively
• Manages vendor contracts and implementation processes as assigned
• Improve the consistency of process and procedure execution to the business to improve its ability to deliver quality patient care
• Performs additional duties as requested by management

REQUIREMENTS AND EXPERIENCE

• Two (2) year degree or three (3) years of healthcare administrative experience
• Two (2) years of customer service experience
• Previous experience working with Physicians preferred
• Commitment to organizational core values: Integrity, Compassion and Excellence
• Proficient with Word, Excel, PowerPoint, Outlook
• Self-sufficient, strong time management and multi-tasking skills
• Excellent ability to communicate processes and procedures in a training environment
• Demonstrates strong interpersonal skills within a service environment
• Excellent organization, prioritization and problem-solving skills
• Strong administrative and coordinative skills
• Ability to make strategic decisions and think critically
• Exercises accuracy and attention to detail, as well as discretion

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to use sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact
• Ability to use manual dexterity, visual acuity and hearing acuity to effectively use and operate office related equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse
• Ability to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing
• Ability to lift up to 15 pounds at time

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Ingenovis Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.

RESERVATION OF RIGHTS

Essential functions contained within this job description are listed above; they are subject to change at any time due to reasonable accommodation or other reasons set forth by management.

Compensation Range

$45,800.00 - $56,300.00

Benefits include: health, dental, vision, FSA/HSA, company-paid life insurance, 401K with discretionary match, paid time off, paid parental leave, and tuition reimbursement.