Vital Records Registrar

Maricopa County; Mesa (AZ); Hybrid; USD 28,000 - 45,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid vacation

Sick time

Parental leave

On-site child care

Job summary

Maricopa County Department of Public Health is seeking a Vital Records Registrar to register, correct, and amend vital records and issue certified copies of birth and death certificates. You will guide partners, ensure security, and comply with state statutes and federal requirements.

The role involves handling high-volume inquiries, validating documents, and coordinating with funeral homes and facilities. Employment offers tuition reimbursement, great work-life balance, and comprehensive

Qualifications

• Two years of office, administrative, or clerical experience.
• High school diploma or GED.
• Valid Arizona driver's license or ability to obtain one.
• Background check and fingerprint clearance as required by statute or policy.

Responsibilities

• Register live birth, still birth, foundling, death certificates and issue copies.
• Validate identification and ensure 100% data security.
• Process hospital letters, court orders, and correction letters as needed.
• Provide training and consultation to funeral homes, birthing facilities, and stakeholders.
• Coordinate with the Arizona Department of Health Services to resolve vitals issues and ensure compliance.
• Balance cash drawer and reconcile payments daily.

Skills

Data entry

Customer service

Recordkeeping

Attention to detail

Education

High school diploma or GED

Post-secondary education substitution allowed

Job description

Posting Date10/15/26Application Deadline10/18/26Pay RangeAnticipated Hiring Range: $20.25 - $23.31 hourlyFull Pay Range: $20.25 - $32.50 hourlySalary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.Job TypeUnclassifiedDepartmentPublic HealthAbout the PositionDo you want to make a meaningful impact by protecting life’s most important records?As a Vital Records Registrar, you will register, correct, and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirements.About UsCome work for Maricopa County Department of Public Health , the 3 rd largest health jurisdiction in the U.S.! MCDPH’s mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.Proud to OfferWork with a greater purposeTuition reimbursementExceptional work-life balanceOpportunities for growth and development within Maricopa CountyLow-cost, high-value healthcare for you and your qualifying dependentsChild care benefits, including access to our on-site center, Maricopa County Kids Club , dedicated to serving Maricopa County familiesPaid vacation, sick time, and parental leaveExtensive wellness program, including an incentiveEnrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZWe RequireTwo years of office, administrative, or clerical experienceHigh school diploma or GEDPost-secondary education may substitute for the experience requirement on a year-for-year basisOther RequirementsMust possess or have the ability to obtain a valid Arizona driver's license by the time of hireMust secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background checkWithin one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis testWe Also ValueThree or more years of office, administrative, or clerical experienceExperience working with U.S. vital records/registrationExperience working with medical records or in a health-related field, including mortuary scienceCertification as a Public Health or Community Health Worker from an accredited college, or currently enrolled in a Public Health or Community Health Worker program, and eligible to receive certification within six months of hireJob ContributionsApplies specialized working knowledge to register live birth, still birth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary.Applies the appropriate Arizona Revised Statutes, Arizona Administrative Code policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates.Reviews and processes administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enters related data into appropriate databases.Validates all identification and evidentiary documents while maintaining 100% data and identity security of all submissions, including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies.Witnesses, notarizes, and/or processes hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity.Efficiently and accurately addresses high-volume customer inquiries received in person, telephonically, via the web, and provides daily activity reports of all vital registration activity to management.Maintains, reconciles, and updates funeral home charge accounts and financial invoices; accepts various payment tenders for services rendered; balances cash drawer and reconciles paperwork daily.Provides consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process.Coordinates with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance.Adheres to the secure data records retention policies and maintains strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules.Working ConditionsMust be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergencyMay be asked to work at a different satellite location as needed and perform other related duties as assignedSelection ProcedureConsideration will only be given to candidates who submit online applicationsCandidates will be contacted primarily through email and their Workday online application profileMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.