Vital Records Program Coordinator & Director Support

State of South Carolina; Cayce (SC); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

15 days Annual Leave

15 days Sick Leave

13 Paid Holidays

Parental Leave

Health, dental, vision, life insurance

Deferred Compensation

Job summary

State of South Carolina, Department of Public Health, seeks a Program Assistant to support the Director of the Division of Vital Records. You will coordinate projects, manage schedules, and compile data for progress reports, acting as the main contact for Director communications and customer concerns.

The role includes handling billing, managing vital records forms, and supporting recognition programs across the state and regional offices, with duties assigned by the Director.

Qualifications

• High school diploma and related work experience; a bachelor's degree may substitute for the related work experience.
• Six years of clerical experience with various filing systems and procedures.
• Two years of cash handling or billing experience.
• Ability to type at a corrected rate of 45 words per minute.
• Applicants may upload an unofficial transcript; official transcript/diploma required prior to hiring.

Responsibilities

• Serve as Program Assistant to the Director of Vital Records, coordinating projects and priorities.
• Monitor and maintain spreadsheets; provide progress reports on open and confidential projects.
• Act as primary contact for cases requiring communication with the Director, including employee matters and customer concerns.
• Provide administrative support for billing and forms management; assist with recognition programs and state office requests.

Skills

customer service

data tracking

billing

problem solving

communication

Education

High school diploma

Bachelor's degree may substitute for related experience

Job description

State of South Carolina, Department of Public Health, seeks a Program Assistant to support the Director of the Division of Vital Records. You will coordinate projects, manage schedules, and compile data for progress reports, acting as the main contact for Director communications and customer concerns.

The role includes handling billing, managing vital records forms, and supporting recognition programs across the state and regional offices, with duties assigned by the Director.