Vital Records Program Specialist - Admin & Billing

State-of-South-Carolina; South Carolina; Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

15 days Annual Leave

15 days Sick Leave

13 Paid Holidays

Paid Parental Leave

Health, dental, vision, long-term and

Job summary

The State of South Carolina Department of Public Health is seeking a Program Assistant to support the Director of Vital Records with scheduling, data tracking, and client communications.

Responsibilities include billing, forms management, and assistance with employee recognition programs, ensuring timely and accurate service. A hybrid work option may be available after 12 months of employment, with strong emphasis on accuracy and confidentiality.

Qualifications

• Six years of clerical experience required.
• Two years of cash handling or billing experience.
• Ability to type at 45 wpm (certified typing test).
• Bachelor’s or Associate degree preferred; related experience may substitute.
• Bilingual in Spanish/English is a plus.

Responsibilities

• Coordinate and schedule projects and priorities for the Director.
• Monitor and maintain spreadsheets tracking tasks, deadlines, and outcomes.
• Collect and compile data for progress reports on open and confidential projects.
• Serve as primary contact for Director-related communications, including employee matters.
• Provide billing support including invoices, data entry, and collections.
• Manage vital records forms updates and approvals in Word and PDF formats.
• Support recognition programs and respond to customer requests as assigned.
• Perform other duties as assigned to ensure timely service delivery.

Skills

Clerical experience

Cash handling

Billing experience

Typing 45 wpm

Bilingual Spanish/English

Education

Bachelor’s or Associate degree

Job description

The State of South Carolina Department of Public Health is seeking a Program Assistant to support the Director of Vital Records with scheduling, data tracking, and client communications.

Responsibilities include billing, forms management, and assistance with employee recognition programs, ensuring timely and accurate service. A hybrid work option may be available after 12 months of employment, with strong emphasis on accuracy and confidentiality.