Visiting Senior Funding Compliance Coordinator

Illinois International; Chicago (IL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois System in Chicago seeks a Visiting Senior Funding Compliance Coordinator to oversee grant administration, budget development, and subrecipient monitoring across multiple funded initiatives in a fast-paced, collaborative environment.

The role ensures compliance with federal and University requirements, coordinates across offices, and manages documentation for audits and closeouts. Benefits include health, retirement, and tuition waivers for employees and dependents.

Qualifications

• Bachelor's degree in business administration, accounting, finance, public administration, or a related field.
• Three or more years of professional experience in grants management, finance, accounting, or a related field.

Responsibilities

• Support the full lifecycle of grant management, including budget development, award setup, financial tracking, subrecipient oversight, and closeout activities.
• Monitor grant expenditures to ensure alignment with approved budgets, funding requirements, and applicable federal, state, and University guidelines.
• Assist in the development and maintenance of grant budgets, forecasts, and financial reports across multiple funding streams.
• Serve as a liaison between OMI, SPA, and other University offices to support grant administration and compliance.
• Coordinate with internal teams and external partners to ensure timely and accurate submission of required financial and administrative documentation.
• Track and manage multiple funding sources, including allocation of expenses across grant lines and funding splits.
• Oversee subrecipient monitoring activities, including regular communication regarding project progress, deliverables, and compliance with grant terms.

Skills

Grants management experience

Finance knowledge

Education

Bachelor's degree in business administration, accounting, finance, public administration, or a related field

Job description

Visiting Senior Funding Compliance Coordinator

Ofc Medicaid Innovation-Chicago
- Hybrid
Posting Category:System Office jobs such as this one are not eligible for the Referral Program.

The Visiting Senior Funding Compliance Coordinator supports the financial, administrative, and compliance oversight of grant-funded initiatives within the Office of Medicaid Innovation (OMI), including the Rural Health Transformation (RHT) Program and other state and federally funded projects. This role is responsible for managing grant lifecycles, monitoring subrecipient performance and compliance, ensuring adherence to funding requirements, and coordinating across multiple funding streams, external partners, and stakeholders.Operating in a fast-paced, highly collaborative environment, this position serves as a key resource for grant administration, financial stewardship, subrecipient monitoring, and reporting to ensure the integrity, accountability, and success of OMI's grant portfolio.

DUTIES AND RESPONSIBILITIES

• Support the full lifecycle of grant management, including budget development, award setup, financial tracking, subrecipient oversight, and closeout activities
• Monitor grant expenditures to ensure alignment with approved budgets, funding requirements, and applicable federal, state, and University guidelines
• Assist in the development and maintenance of grant budgets, forecasts, and financial reports across multiple funding streams
• Serve as a liaison between OMI, Sponsored Program Administration (SPA), and other University offices to support grant administration and compliance
• Coordinate with internal teams and external partners to ensure timely and accurate submission of required financial and administrative documentation
• Track and manage multiple funding sources, including allocation of expenses across grant lines and funding splits
• Oversee subrecipient monitoring activities, including maintaining regular communication regarding project progress, technical deliverables, and compliance with grant terms and conditions
• Review subrecipient invoices against approved budgets and scopes of work to ensure costs are allowable, work is completed in a timely manner, and invoices are accurate prior to certification and submission for payment in accordance with applicable federal and University requirements
• Ensure all required subrecipient deliverables, including technical reports, programmatic updates, equipment documentation, invention reports, and final reports, are received, reviewed, and maintained in accordance with grant requirements
• Participate in audits, site visits, and other monitoring activities as needed to review fiscal and programmatic records and assess compliance and performance of subrecipients
• Facilitate grant and subrecipient closeout activities, including final invoice review, final technical and programmatic reports, and completion of required documentation prior to final payment approval
• Maintain complete and organized documentation to support grant administration, subrecipient monitoring, audits, compliance reviews, and reporting requirements
• Assist in the preparation of financial reports, invoicing, and documentation required by funding agencies and stakeholders
• Review transactions to ensure allowability, accuracy, and compliance with grant terms and applicable policies
• Identify and resolve discrepancies in financial records, including reallocation of expenses as needed
• Support contract and grant modifications, including extensions, budget revisions, and other administrative updates
• Assist with internal audits, reporting requirements, and continuous improvement of grant management processes
• Provide support for related administrative functions, including purchasing, expense review, and financial approvals as needed
• Perform other duties as assigned in support of OMI's grant-funded initiatives

QUALIFICATIONS

• Bachelor's degree in business administration, accounting, finance, public administration, or a related field
• Three or more years of professional experience in grants management, finance, accounting, or a related field

KNOWLEDGE AND EXPERIENCE

• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills
• Experience working with federal or state grant funding, including compliance requirements
• Familiarity with University financial systems and sponsored program processes
• Experience supporting multi-funding stream environments or complex budget structures
• Experience working with subrecipients or external partners

APPOINTMENT INFORMATION

This is a Full Time academic professional position. The expected start date is 11/16/2026. Sponsorship for Work Authorization is not available for this position.
System Office jobs such as this one are not eligible for the Referral Program. The budgeted salary range for the position is $80,000.00 - 90,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

System Human Resource Services
[phone]
[e-mail]

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting the System Human Resource Services at 217-333-2600 or by emailing [e-mail] .

Requisition ID: 9001042
Job Category: Academic Professional
Campus Location: Chicago
LinkedIn Code: #LI-AB1

Employment Notices - View Federal and State notices related to employment at the University of Illinois System. Offers of employment by the University of Illinois System may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit System Human Resource Services website. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility .