Budget Analyst - Biomedical Engineering, College of Engineering

University of Illinois at Chicago; Chicago (IL); Hybrid; USD 52,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life Insurance

Retirement plan

Paid time Off

Tuition waivers for employees and/or

Job summary

University of Illinois at Chicago is seeking a Budget Analyst for the Biomedical Engineering department in the College of Engineering. The hybrid Chicago-based role focuses on managing budgets, grants, and contracts, coordinating spending, and ensuring financial compliance across sponsored projects.

Responsibilities include post and reconcile funds, manage departmental research funds, and prepare budgets for proposals and awards, working with PI and central office to ensure timely approvals.

Qualifications

• High school diploma or equivalent.
• Three years (36 months) in budgeting, financial management, or closely related experience.
• Bachelor's degree in Business administration, accounting, finance, economics or a related field.
• Excellent communication, customer service, and organizational skills.
• Strong quantitative, technical and computer skills; proficiency in Microsoft Office.

Responsibilities

• Post, update, and reconcile transactions for various funds.
• Manage faculty start-up institutional research funds.
• Process subcontract budgeting, re-budgeting requests, and consulting agreements.
• Process faculty expenditure requests and reimbursements.
• Prepare budgets for sponsored research grants and contracts and internal awards.
• Maintain budget and proposal files for submitted and awarded proposals; upload and route proposals.

Skills

Budgeting

Financial management

Communication

Organizational skills

Analytical thinking

Education

Bachelor's degree in Business administration, accounting, finance, economics or related field

High school diploma or equivalent

Tools

Microsoft Office

Job description

Budget Analyst - Biomedical Engineering, College of Engineering

Budget Analyst - Biomedical Engineering, College of Engineering

Hiring Department: Biomedical Eng - Engineering

Location: Chicago, IL USA

Requisition ID: 1042920

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Salary Range (commensurate with experience): $51,800.00 - 68,532.00 / Annual Salary

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by "U.S. News & World Report", found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, LifeInsurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Coordinate the grant proposal submissions and manage department grants. Oversee the P-cards and T-cards and purchasing for the department. Manages departmental contracts.

Duties & Responsibilities:

• Assists the Director of Departmental Business Affairs to post, update, and reconcile transactions for various funds.


• Manages faculty start-up institutional research funds.


• Processes subcontract budgeting, re-budgeting requests, and consulting agreements.


• Processes faculty expenditure requests and reimbursements.


• Provides other support for faculty research activities.


• Assists in managing faculty research funds.


• Assists the director in budget preparation, contracts, grant close out calculations, consultant agreements, and small business plan for subcontracts.


• Prepares budget for various sponsored research grants and contracts as well as internal awards, uploads and routes proposals in electronic systems or grant portals, communications with PI and central office to ensure timely approval for budgets and submission of proposals.


• Prepares Proposal Approval Forms (PAF) for central office approvals. Tracks and files approved PAFs for department records.


• Maintains budget files and proposal files for submitted and awarded proposals, updates and maintains internal grant proposal database.


• Setting up files for new awards and verify the budget entries in Banner.


• Communicates with grant office for budget entry correction or other necessary changes.


• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• High school diploma or equivalent.


• Any one or combination totaling three (3) years (36 months) from the categories below:
  
  
  
  • course work in accounting, business administration, finance, statistics, or a closely related field, as measured by the following conversion table or its proportional equivalent:
  
  
  • 30 semester hours equals one (1) year (12 months)
  
  
  • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
  
  
  • 90 semester hours equals two (2) years (24 months)
  
  
  • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
  
  
  
  


• work experience in budgeting, financial management, or closely related experience.


• Bachelor's degree in Business administration, accounting, finance, economics or a related field.


• Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position.


• Knowledge of University policies and procedures related to sponsored projects or experience in another university setting.


• Excellent communication, customer service, and organizational skills.


• Strong quantitative, technical and computer skills; proficiency in Microsoft Office.


• Ability to work independently and exercise judement in order to be able to analyze a variety of questions and problems.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Looking for more University of Illinois positions?

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, covid sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.