Visiting Administrative Assistant — Prison Operations

Munro Footwear Group; Deer Lodge (MT); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana State Prison (Deer Lodge, MT) is seeking an Administrative Assistant - Visiting to support the entrance of visitors and manage day-to-day front-desk operations. The role involves processing applications, background checks, data entry, and coordinating information for staff and visitors.

The position requires a high school diploma and may include cross-training to assist the main lobby as needed. Applications include resume; posting shows three openings with a regular schedule and

Qualifications

• High school diploma.
• Other combinations of education and experience may be substituted.

Responsibilities

• Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.
• Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.
• Handle incoming and outgoing mail, emails, and faxes.
• Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Maintain and enter information into databases.
• Monitor and maintain office supplies and equipment.
• Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.
• Provide services to staff or customers, such as order placement, account information, or invoice processing.
• Type and distribute meeting agendas, notes, routine correspondence, routine reports or take meeting minutes.

Education

High school diploma

Job description

Montana State Prison (Deer Lodge, MT) is seeking an Administrative Assistant - Visiting to support the entrance of visitors and manage day-to-day front-desk operations. The role involves processing applications, background checks, data entry, and coordinating information for staff and visitors.

The position requires a high school diploma and may include cross-training to assist the main lobby as needed. Applications include resume; posting shows three openings with a regular schedule and