Visiting Administrative Assistant – Corrections

State of Montana; Gresham (OR); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

State Benefits

Job summary

Montana State Prison in Deer Lodge, MT seeks an Administrative Assistant - Visiting to support the safe operation of the prison visitor process. You will greet visitors, process applications, conduct background checks, and handle mail, calls, and records.

This role requires attention to detail, strong organization, and the ability to maintain confidential information; cross-training for lobby duties may occur. Competitive benefits from the State of Montana are included.

Qualifications

• High school diploma or equivalent required.
• Other combinations of education and experience may be substituted.

Responsibilities

• Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.
• Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.
• Handle incoming and outgoing mail, emails, and faxes.
• Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Maintain and enter information into databases.
• Monitor and maintain office supplies and equipment.
• Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.
• Provide services to staff or customers, such as order placement, account information, or invoice processing.
• Type and distribute meeting agendas, notes, routine correspondence, or routine reports or take meeting minutes.

Education

High school diploma

Job description

Montana State Prison in Deer Lodge, MT seeks an Administrative Assistant - Visiting to support the safe operation of the prison visitor process. You will greet visitors, process applications, conduct background checks, and handle mail, calls, and records.

This role requires attention to detail, strong organization, and the ability to maintain confidential information; cross-training for lobby duties may occur. Competitive benefits from the State of Montana are included.