Visa Consultant

CIBT; Washington (District of Columbia); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with Company 2%

Paid Holidays and PTO

Parental Leave

Travel Assistance

Job summary

CIBT is seeking a Visa Consultant in Washington to support clients with visa applications, passport processing, and travel document services. The role focuses on delivering exceptional customer service, guiding clients through travel requirements, and coordinating with internal teams to ensure accurate, timely submissions.

Ideal candidates have strong communication skills, attention to detail, and experience in customer service, travel, hospitality, or immigration support.

Qualifications

• BA/BS or Associate Degree; two years’ experience or equivalent combination.
• Highly desirable: experience in high-end retail, travel, hospitality, or embassy/consulate relations; foreign language a bonus.
• Fluent in English with excellent communication and interpersonal skills.

Responsibilities

• Provides a high level of service to customers; offers detailed information on services and makes recommendations.
• Takes ownership of processes and communicates with customers; resolves issues across departments.
• Stays updated on visa and passport processing; maximizes efficiency and productivity.
• Understands travel document requirements and uses tools to ensure timely processing; follows policies and quality standards.
• Maintains customer records in the database with timely notes and documentation.

Skills

Customer service

Communication

Problem solving

Organizational skills

Time management

Adaptability

Visa processing knowledge

Education

BA/BS or Associate Degree

Job description

Position Overview:

We are looking for a Visa Consultant based in Washington to support customers with visa applications, passport processing, and travel document services.

This role involves customer service, visa processing, document preparation, and communication with clients and internal teams, ensuring applications are handled accurately, efficiently, and within required timelines. The consultant will guide customers through travel document requirements, provide updates throughout the process, and support clients with tailored solutions based on their travel needs.

The successful candidate will manage customer requests, maintain accurate records, monitor application progress, and support operational processes while delivering a high level of customer service and professionalism.

This role is ideal for someone with strong communication skills, attention to detail, organizational ability, and experience in customer service, travel, hospitality, retail, or immigration support, looking to work in a fast-paced, client-focused environment.

Duties And Responsibilities:

• Provides a high level of service to customers; provides detailed information on available services that align with requirements, assisting the customer in making informed decisions. Analyzes customer requests and makes recommendations based on specific travel needs, ensuring realistic expectations that promote a dedicated customer base.
• Takes ownership of process and proactively communicates with customer; resolves issues; adapts communication method to align with customer needs, works collaboratively across departments in order to instill customer confidence and build loyalty. Proactively engages with customers, providing updates, following up, and informing them of any status changes.
• Stays abreast of all product/service enhancements, system updates, and changes to requirements; become specialized in Visa and Passport processing; maximizing efficiencies and productivity.
• Understands travel document requirements; utilizes tools and resources to ensure efficient and timely processing. Promotes best practices and quality control, follows policies and procedures, and upholds standards of work to ensure compliance.
• Maintains customer records in proprietary database, utilizing system functionality to ensure accurate submission of data that maximizes productivity. Monitors own work and maintains updated customer profile through timely submission of notes, support documentation, and communications.
• Provides customer service and uses sales techniques to retain customers; educates customers about added-value products that may benefit them.
• Excels in a fast-paced, dynamic work environment. Perform multiple tasks and navigate systems simultaneously.
• Represents our values and high level of professionalism through consistently adhering to CIBT’s Customer Commitment, Standards of Work, teamwork and strives to meet department and personal performance measures.
• Other duties as assigned.

Competencies:

The following competencies have been identified as critical for success in the role and will be referred to during the assessment, feedback, and evaluation process.

• Teamwork: working with people
• Communication: presenting and communicating information
• Problem solving: analysing, writing and reporting, suggesting resolutions, understanding client’s needs
• Organizing and Executing: delivering results and meeting customer expectations, planning and organizing
• Initiative: taking ownership of customer relationship, seeking information, taking timely action
• Adapting and Coping: adapting and responding to change, coping with pressures and setbacks
• Expertise: learning our systems, products and process, staying abreast of regulatory changes

Education / Training And Experience:

• BA/BS or Associates Degree and two years’ experience or equivalent combination
• Highly desirable: experience in high-end retail, travel, hospitality, or embassy/consulate relations, and foreign language

Knowledge, Skills, Abilities:

• Fluent in English with strong communication and interpersonal skills: clear written and verbal communication with demonstrated understanding of communication methods and styles; articulate clearly and concisely in a professional and hospitable manner without jargon or complicated language. Highly desirable: fluency in second language
• Excellent organizational and time management skills: adhere to deadlines and adapt to changing circumstances; handle high volume while maintaining excellent attention to detail; monitor own work and self-edit
• Ability to problem solve; analyse information and apply expertise and provide solutions
• Able to adapt to changing circumstances and prioritize work accordingly. Self-starter with desire to show ownership and commitment to role
• Proficiency with computer software, aptitude for learning new programs and commitment to data integrity

Working Conditions

• Office environment: exposure to computer screens, working closely with others in an open office environment

Physical Demands:

• Visual acuity; ability to view computer screen for full shift, approximately eight hours
• Sitting for extended period of time
• Manual dexterity for operating a computer, keyboard and mouse
• Speaking for operating a phone with ability to convey detailed information accurately and clearly
• Walking (15% of the day)
• Light lifting (no more than 25 pounds)

This position description reflects management’s assignment of essential functions; nothing in this description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.

Compensation & Benefits:

• Hourly Rate: $23 - $25 (depending on geographic region, internal equity, job-related knowledge, skills, and experience, among other factors)
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with Company Match
• Flexible Spending Accounts and Health Savings Account
• Life Insurance, Short-Term Disability, and Long-Term Disability Coverage
• Company Paid Holidays and Paid Time Off
• Paid Parental Leave
• Pet Insurance
• Travel Assistance Services
• Legal and Identity Theft Protection Plans
• Commuter Benefit Subsidy
• Employee Recognition Programs
• Referral Bonus Opportunities

About Us

CIBT is a leading global provider of immigration and visa services for corporations and individuals, operating in 25 countries worldwide. With more than 30 years of experience, CIBT is the trusted service provider to many of the world’s leading companies, including a majority of the Fortune 500.

CIBT delivers a comprehensive suite of services through two primary brands: Newland Chase, a wholly owned subsidiary specializing in global immigration strategy and advisory services for corporate clients worldwide, and CIBTvisas, a market leader in business and travel visa services for both corporate and individual clients.

Through its global expertise and extensive network, CIBT helps organizations and travelers navigate complex travel and immigration requirements in a fast, convenient, and secure manner.

Equal Employment Opportunity

CIBT is committed to building a diverse, equitable, and inclusive workplace where all employees and applicants are treated with respect and dignity. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, ethnicity, national origin, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, disability, medical condition, marital or family status, veteran status, genetic information, or any other characteristic protected by applicable local law.

CIBT is committed to providing reasonable accommodations throughout the recruitment and employment process for individuals with disabilities or other accessibility needs. If you require assistance or an accommodation, please contact us at [e-mail]