Virtual Program Coordinator

Accelschools; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Retirement contributions

Medical, dental, and vision insurance

Employee Assistance Program

Voluntary disability insurance

Job summary

ACCEL Schools’ Virtual Preparatory Academy of Florida seeks a Program Coordinator to oversee grant implementation, budgeting, and documentation. The role partners with school leadership, finance, and stakeholders to ensure grant funds are properly managed and aligned with the approved plan, SIP, and Florida DOE requirements.

Remote guidance aside, occasional travel for state testing and student events is required.

Qualifications

• Bachelor's degree in education, business, finance, public administration, or related field.
• Experience with grant administration, budgeting, financial tracking, compliance, or program coordination.
• Strong organizational and recordkeeping skills with exceptional attention to detail.
• Proficiency with Excel, Google Sheets, or similar financial tracking tools.
• Ability to manage multiple deadlines and priorities independently.
• Strong written and verbal communication skills.
• Experience working in a Florida K–12 school, charter school, or educational organization preferred.
• Knowledge of Florida Department of Education grants, UniSIG, or school improvement processes preferred.

Responsibilities

• Coordinate day-to-day implementation of the school's grant and monitor progress toward approved goals and activities.
• Maintain grant budgets, expenditure logs, and financial tracking records.
• Monitor grant expenditures, encumbrances, and remaining balances to ensure spending aligns with the approved grant budget.
• Review and maintain documentation related to grant-funded purchases, invoices, receipts, contracts, stipends, and other expenditures.
• Ensure grant-funded activities and expenditures are aligned with the approved grant plan and SIP.
• Maintain organized, audit-ready electronic records of all required grant documentation.
• Track grant deadlines, reporting requirements, budget milestones, and implementation activities.
• Coordinate the collection and maintenance of documentation and evidence required for grant reporting and monitoring.
• Assist with required grant reporting, including financial and programmatic information submitted through applicable Florida Department of Education systems.
• Monitor compliance with applicable Florida Department of Education, federal, and organizational grant requirements.
• Identify potential budget, documentation, or compliance concerns and communicate them to school leadership and appropriate finance personnel.
• Coordinate with finance/business office personnel regarding purchasing, reimbursements, expenditures, and budget reconciliation.
• Provide school leadership with regular updates regarding grant spending, implementation progress, upcoming deadlines, and compliance requirements.
• Support preparation for grant monitoring, audits, and other compliance reviews.
• Maintain confidentiality and ensure the accuracy and integrity of all grant-related records and information.

Skills

Grant administration

Budgeting experience

Excel/Sheets proficiency

Attention to detail

Communication skills

Time management

Education

Bachelor's degree

Tools

Microsoft Excel

Google Sheets

Job description

About the Team

The Virtual Preparatory Academy of Florida is a K–12 tuition-free online public school serving students statewide. At VPA Florida, we provide a safe and nurturing environment where every student has the opportunity to be understood and inspired through a customized learning path that includes live interactive sessions and personalized teacher support.

The Program Coordinator is responsible for coordinating the implementation, financial tracking, documentation, and compliance of the school's grants. The position works closely with school leadership, finance personnel, and other stakeholders to ensure grant funds are appropriately managed and that grant activities are implemented in alignment with the approved grant plan, School Improvement Plan (SIP), and Florida Department of Education requirements.

Please note – while this is an online school position and all instruction occurs virtually, travel and face to face attendance will be required several times per year to support in person state testing and student events.

ELIGIBILITY: Open to residents of Florida.

About the Opportunity

• Coordinate the day-to-day implementation of the school's grant and monitor progress toward approved goals and activities.
• Maintain accurate and up-to-date grant budgets, expenditure logs, and financial tracking records.
• Monitor grant expenditures, encumbrances, and remaining balances to ensure spending aligns with the approved grant budget.
• Review and maintain documentation related to grant-funded purchases, invoices, receipts, contracts, stipends, and other expenditures.
• Ensure grant-funded activities and expenditures are aligned with the approved grant plan and School Improvement Plan (SIP).
• Maintain organized, audit-ready electronic records of all required grant documentation.
• Track grant deadlines, reporting requirements, budget milestones, and implementation activities.
• Coordinate the collection and maintenance of documentation and evidence required for grant reporting and monitoring.
• Assist with required grant reporting, including financial and programmatic information submitted through applicable Florida Department of Education systems.
• Monitor compliance with applicable Florida Department of Education, federal, and organizational grant requirements.
• Identify potential budget, documentation, or compliance concerns and communicate them to school leadership and appropriate finance personnel.
• Coordinate with finance/business office personnel regarding purchasing, reimbursements, expenditures, and budget reconciliation.
• Provide school leadership with regular updates regarding grant spending, implementation progress, upcoming deadlines, and compliance requirements.
• Support preparation for grant monitoring, audits, and other compliance reviews.
• Maintain confidentiality and ensure the accuracy and integrity of all grant-related records and information.

About You

• Bachelor's degree in education, business, finance, public administration, or a related field preferred.
• Experience with grant administration, budgeting, financial tracking, compliance, or program coordination.
• Strong organizational and recordkeeping skills with exceptional attention to detail.
• Proficiency with Microsoft Excel, Google Sheets, or similar financial tracking tools.
• Ability to manage multiple deadlines and priorities independently.
• Strong written and verbal communication skills.
• Experience working in a Florida K–12 school, charter school, or educational organization preferred.
• Knowledge of Florida Department of Education grants, UniSIG, or school improvement processes preferred.

About Us

“We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.” – Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

We offer the following benefits:

Life benefits – time & peace of mind

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

Health benefits – stay well & thrive

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

Career benefits – keep growing

• Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.