Virtual Legal Administrative Assistant

Assist World; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% REMOTE

$50 birthdaybonus

$200 testimonialbonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Job summary

Assist World is seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The role focuses on administrative tasks to free the paralegal for billable hours, including billing, scheduling, and file management.

The successful candidate will manage billing, time entries, correspondence, and calendar management across platforms. Training on proprietary systems will be provided, with strong English writing and independent work emphasized.

Qualifications

• Minimum 3–4 years experience in administrative, legal, or executive support roles.

Responsibilities

• Enter billing entries into Clio and time entries for NY voucher system.
• Open and close client matters in Clio and NY voucher system; save documents to OneDrive.
• Draft routine client correspondence; manage emails via Outlook on behalf of the attorney.
• Schedule client calls and appointments; set up and maintain Calendly.

Skills

Legal Admin

Data Entry

Billing

Clio

Outlook

Tools

Clio

LexisNexis

MS Office

OneDrive

Job description

About the Role

We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.

The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.

Key Responsibilities

Billing & Time Entry

• Enter billing entries into Clio (case management system)
• Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
• Process billing contemporaneously to keep the firm’s invoicing current

Matter Management

• Open and close client matters in Clio and the NY State voucher system
• Load and organise relevant documents; save to OneDrive

Correspondence

• Draft routine client correspondence (e.g. retainer returns, payment confirmations)
• Send and manage emails via Outlook on behalf of the attorney

Scheduling & Calendar Management

• Schedule client calls and appointments in block time
• Assist with setting up and maintaining a Calendly account

Software Requirements

• Microsoft Office Suite (Word, Excel, etc.) - Must-have
• Microsoft Outlook - Must-have
• Clio (legal case management) - Nice-to-have
• LexisNexis - Nice-to-have
• NY State court-appointed voucher system - Will train

Candidate Requirements

• Minimum 3–4 years experience in an administrative, legal, or executive support role
• Strong attention to detail with high data entry accuracy
• Professional written communication skills in English
• Comfortable working independently and learning new systems via video training
• Reliable home office setup with stable internet connection
• Ability to work Eastern Standard Time business hours
• Spanish language skills (advantageous but not required)

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM