Virtual Executive Assistant

ProSearch Recruiting Partners Inc; Tampa (FL); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading recruiting firm is seeking a Virtual Assistant with manufacturing experience to support operations and business development. This remote role involves multitasking and excellent communication skills, alongside supporting recruiting efforts and engaging with clients. Join a team that values autonomy, efficiency, and career growth!

Benefits

Hourly pay with overtime potential

Performance-based bonuses

Profit sharing via 401(k) plan

Company laptop & cell

Paid tools / subscriptions

15 days PTO in your first year

Qualifications

• Must have experience in manufacturing or industrial environments.
• Strong communication skills and 80+ wpm typing speed required.
• Resourceful, self-directed, and discreet.

Responsibilities

• Provide direct support to the firm owner, including managing leads and scheduling.
• Participate in business development through cold calling and outreach.
• Assist in recruitment activities like scheduling interviews and preparing job descriptions.

Skills

Organizational Skills

Communication

Customer Service

Cold Calling

Tech Proficiency

Education

2+ years in B2B support

Tools

Microsoft Office

CRM / ATS platforms

Google Gemini or ChatGPT

LinkedIn

Canva

Teams

Job description

Company : ProSearch Recruiting Partners | MRINetwork

Are you a highly organized and tech-savvy assistant who thrives in a fast-paced, entrepreneurial environmentand have experience working in manufacturing or industrial settings? In order to be considered, you must have experience in a manufacturing or industrial setting.

ProSearch Recruiting Partners, an independent franchise of the globally leading engineering and executive recruitment firm, the MRINetwork, is seeking a Virtual Assistant to support the owner / operator and a nationally ranked recruiter. With decades of success placing hard-to-find talent in the automation, OEM, robotics, and manufacturing sectors, we are looking for a self-motivated, detail-obsessed professional with a customer-facing background to help streamline operations, support recruiting efforts, and actively participate in business development outreach.

If you're proactive, resourceful, and thrive on juggling a variety of responsibilities with asense of urgencyincluding direct outreach to prospective clientsthis role is for you.

What You'll Do :

Provide direct support to the firm owner including directly cold calling leads to secure meetings, calendar management, meeting preparation, and data management.

Source prospective business development leads, identify decision-makers, and build lead lists using internal tools and platforms like LinkedIn, Loxo, and SignalHire.

Cold call leads to introduce our services and attempt to schedule meetings with the leadership team.

Help qualify leads through research and conversations, and manage follow-up communications to book discovery calls.

Attend select client and prospect meetings to take notes, track action items, and maintain accurate CRM records.

Support recruiting activities by scheduling interviews, preparing job descriptions, formatting resumes, and organizing intake notes.

Run email campaigns and outreach sequences across LinkedIn and other platforms to maintain momentum on both sales and recruiting initiatives.

Manage daily task lists and proactively help anticipate the company and client needs to keep the business running smoothly.

Help produce and publish content for social media and assist in basic marketing coordination.

Assist with tracking business metrics and internal reporting.

What You'll Need :

Relevant Industry Experience : Must have experience working in a manufacturing or industrial environmentideally in a receptionist, admin, sales support, customer service, or front-office role.

Customer-Facing Background : Prior experience in receptionist, customer service, assistant, or sales support roles is required.

Cold Calling Experience : Comfortable making outbound calls, handling objections, and booking meetings with leadership decision-makers.

Support Experience : 2+ years supporting others in a professional B2B business sector is highly preferred

Exceptional Organizational Skills : Ability to manage multiple priorities, adapt quickly, and keep operations running efficiently without hand-holding.

Strong Communication : Excellent written and verbal communication skills. Must be confident speaking to new contacts, executive leadership, and writing on behalf of the leadership team to executives.

Tech Proficiency : Skilled with tools like Google Gemini or ChatGPT, Microsoft Office, LinkedIn, Canva, Teams, and ideally CRM / ATS platforms. Must be able to type extremely proficiently, 80+ wpm.

Social Media Know-How : Comfortable assisting with content formatting, messaging, and engagement on LinkedIn.

Resourceful and Self-Directed : Able to work independently, take initiative, and problem-solve in real time.

Discretion and Confidentiality : This role involves handling sensitive business and personal information with professionalism at all times.

Why ProSearch?

Established Industry Brand : Were a trusted name in recruiting with a powerful reputation, exceptional client base, and deep industry roots. Were backed by a global leading powerhouse being an independent franchise of the MRINetwork.

Flexibility and Autonomy : Remote opportunity

Access to Industry-Leading Tools : We cover all subscriptions and software you'll need to do your job well.

Supportive, Collaborative Culture : Small, mighty team with an owner who values transparency, flexibility, and efficiency.

Hourly pay with overtime potential

Performance-based bonuses

Profit share via 401(k) plan

Company laptop & cell

Paid tools / subscriptions including LinkedIn Sales Navigator

15 days PTO in your first year (3 full work weeks), with additional time accrued annually

If you're a high-caliber assistant with manufacturing experience, a strong phone presence, and a passion for supporting impactful work, wed love to hear from you!

We are an equal opportunity employer and value diversity at our company.