Virtual Assistant to the CEO

Hubstaff blog; Atlanta (GA); Remote; USD 45,000 - 65,000; Full time

Job summary

A dynamic blog is looking for a resourceful Virtual Assistant to support the CEO in various administrative, operational, and digital marketing tasks. This role is ideal for someone who excels in a fast-paced environment, manages priorities effectively, and is comfortable using tools like Kajabi and Asana. The successful candidate will collaborate with the CEO, handle confidential information, and contribute to the growth of multiple brands. The position offers the opportunity to engage in diverse projects and enhance organizational efficiency.

Qualifications

• 2+ years of experience as a Virtual Assistant or Executive Assistant.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage calendar, appointments, and inbox.
• Support digital launches and campaigns.
• Track deliverables and ensure deadlines are met.

Skills

Communication

Organizational skills

Multitasking

Tech-savvy

Tools

Kajabi

Asana

Google Workspace

Facebook

Job description

We are looking for a resourceful, tech-savvy, and detail-oriented Virtual Assistant to support the CEO in administrative, operational, and digital marketing tasks. This role is perfect for someone who thrives in a fast-paced entrepreneurial environment and is comfortable wearing many hats. You will be working directly with the CEO to manage priorities, streamline operations, and support the growth of multiple brands.

• Manage the CEO’s calendar, appointments, and inbox with a high level of confidentiality.
• Organize virtual meetings, take notes, and follow up on key action items.
• Provide light personal assistant support as needed (appointments, reservations, etc.).
• Assist with ongoing project timelines using tools like Asana.
• Track deliverables and ensure deadlines are met.
• Support digital launches, campaigns, and operational checklists.
• Upload and format content on Kajabi (courses, landing pages, emails, offers).
• Schedule and monitor posts on Facebook Pages and Groups.
• Monitor engagement, respond to comments/messages, and flag items that need CEO attention.
• Assist in setting up automations and workflows in Kajabi.
• Use Asana to assign and track tasks and collaborate with other team members.
• Upload digital assets, organize folders, and manage cloud-based tools (Google Drive, Dropbox).
• Serve as a point of contact between the CEO and team members, clients, or vendors.
• Communicate professionally and represent the CEO’s brand voice in writing.
• Handle basic customer support emails or DMs, as needed.
• 2+ years of experience as a Virtual Assistant or Executive Assistant.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion and professionalism.
• Comfortable with remote communication tools (Zoom, Slack, Google Meet).
• Strong tech skills, especially with tools like Kajabi, Facebook, Asana, Google Workspace.
• Experience managing Kajabi websites, email sequences, or product builds.
• Familiarity with social media tools (e.g., Meta Business Suite, Buffer, Later).
• Canva or light design skills for social content or branding materials.
• Experience supporting a C-level executive or entrepreneur.
• Interest or background in digital marketing, coaching, or e-commerce.