Virtual Admin Assistant

Socotra, Inc.; Remote; USD 10,000 - 60,000; Full time

Job summary

A health and wellness company is seeking a dedicated Virtual Admin Assistant to provide crucial administrative support. This role requires exceptional communication and organizational skills and the ability to manage multiple tasks effectively in a remote environment. Key responsibilities include managing schedules, coordinating meetings, maintaining project files, and assisting in communications. A passion for health and wellness is emphasized, reflecting the company's mission to promote healthier lifestyles.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Strong attention to detail and ability to meet deadlines.
• High professionalism and ability to handle sensitive information.

Responsibilities

• Manage and maintain team members' schedules and calendars.
• Coordinate virtual meetings and ensure participants are prepared.
• Compile and maintain files and records for projects.
• Assist in preparing reports and communications.
• Respond to emails and inquiries professionally.
• Track deadlines and deliverables for project management.
• Conduct research to support program development.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Proficiency in Microsoft Office Suite

Ability to manage multiple priorities

Research skills

Job description

We are seeking a dedicated and highly organized Virtual Admin Assistant to support our team in the Health, Wellness, and Fitness industry. As a Virtual Admin Assistant, you will be responsible for providing administrative support that is vital to the smooth and efficient functioning of our operations. This role requires a proactive individual with exceptional communication skills and the ability to manage multiple tasks in a fast-paced environment. You will work closely with team members and management to ensure that all administrative functions are carried out effectively and efficiently, enhancing overall productivity. Your role will include scheduling appointments, managing files, and assisting with various projects that aim to improve our service delivery. As our business continues to grow, your contribution will play a significant role in promoting a healthier lifestyle among our clientele by assisting in the coordination and support of programs that align with this vision. We are looking for someone who is not only skilled in administration but also shares a passion for health and wellness, making it a perfect fit for someone eager to make a difference in this dynamic industry.

Responsibilities

• Manage and maintain schedules, appointments, and calendars for team members.
• Coordinate virtual meetings, ensuring all participants have the necessary materials and access details.
• Compile, organize, and maintain files and records related to various projects and programs.
• Assist in the preparation and distribution of reports, newsletters, and other communications.
• Respond to emails and inquiries in a timely and professional manner.
• Support project management efforts by tracking deadlines, deliverables, and team responsibilities.
• Conduct research as needed to support program development and execution.

Requirements

• Proven experience as an administrative assistant or in a similar role, preferably within the health and wellness industry.
• Excellent verbal and written communication skills, with a keen attention to detail.
• Strong organizational skills, with the ability to manage multiple priorities and deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to work independently and as part of a team in a remote setting.
• High level of professionalism and discretion when dealing with sensitive information.
• A passion for health, wellness, and fitness, along with a desire to contribute positively to the community.

$25 - $38 hourly