Video Production Coordinator

Palo Alto Networks, Inc.; California; On-site; USD 101,000 - 163,000; Full time

Job summary

Palo Alto Networks, Inc. is seeking an experienced Video Production Coordinator with an AI-first mindset to serve as the operational backbone of our fast-paced video team.

You will own on-site shoot logistics and drive our downstream video execution pipeline using Asana and other tools, guiding talent and stakeholders through production days. You’ll bring deep knowledge of video production timelines, workflows, and AI-enabled automation to scale operations while maintaining brand and quality

Qualifications

• 5+ years of experience in video production coordination, broadcast, or creative agency environments.
• Demonstrated track record leading live shoot logistics and interfacing with executives and talent.
• Hands-on experience with enterprise project management tools (Asana, Workfront, etc.).
• Strong verbal and written communication with the ability to drive cross-functional alignment.
• AI-first mindset to leverage AI tools and simple automations to streamline workflows.

Responsibilities

• Lead all day-of production logistics for on-site video shoots; coordinate schedules and call sheets.
• Serve as primary on-site lead for talent, executives, and internal stakeholders with a high-touch experience.
• Own video-specific project management tasks and customize templates in Asana.
• Track project progression and report milestones, timelines, and blockers in cross-functional meetings.
• Proactively leverage AI tools and automations to scale team output and reduce friction.
• Partner with writers, editors, motion designers, and other teams to align assets and maintain momentum.
• Ensure assets comply with brand guidelines and are stored/archived across platforms.

Skills

On-site presence

Project management

Cross-functional comms

AI-first mindset

Ownership & adaptability

Tools

Adobe Creative Cloud (Premiere Pro, After Effects)

Iconik/MAM platforms

Job description

Our Mission

At Palo Alto Networks®, we’re united by a shared mission—to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting‑edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you’re ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you’re in the right place.

Who We Are

In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real‑world problems and ideating beside the best and the brightest, we invite you to join us!

We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real‑time problem‑solving, stronger relationships, and the kind of precision that drives great outcomes.

Job Summary

We are seeking an experienced Video Production Coordinator with an AI‑first mindset to serve as the operational backbone of our fast‑paced video team. In this role, you will take ownership of on‑site shoot logistics and drive our downstream video execution pipeline using modern project management software (Asana preferred).

We need a seasoned coordinator who possesses a deep, intuitive understanding of video production realities and views generative AI and smart automation as key co‑pilots in scaling operations. As an essential on‑site presence, you will run production days, confidently guide executive and on‑camera talent, optimize project workflows, and ensure our creative production moves smoothly from project intake through final delivery.

Your Impact

• On‑Site Shoot Logistics & Coordination: Lead all day-of production logistics for on‑site video shoots. Coordinate master schedules, manage studio and location setups, prepare gear and call sheets, and ensure high‑visibility shoot days run seamlessly.
• Talent & Stakeholder Management: Serve as the primary on‑site lead for on‑camera talent, executives, and internal stakeholders. Provide a polished, high‑touch experience from prep and briefing to final wrap.
• Workflow & Progression Management: Take ownership of video‑specific project management tasks once the Creative Operations Manager converts new project requests into templatized workflows. Customize and adapt these templates within our primary project management tool (Asana) using your deep technical knowledge of video timelines to ensure tasks match the realistic scope and demands of each project.
• Status Reporting & Tracking: Meticulously track video project progression and maintain accurate status documentation. Confidently report on project milestones, timelines, and potential roadblocks during cross‑functional prioritization meetings, working in lockstep with the Creative Operations Manager to keep deliverables on schedule.
• AI & Process Automation: Bring an AI‑first operational mindset to the team. Proactively leverage AI tools and smart workflow automations to eliminate administrative friction and scale team output.
• Cross‑Functional Collaboration: Partner seamlessly with the integrated creative operations team, in‑house writers, editors, motion designers, illustrators, and product marketing teams to align creative assets, gather mandates, and maintain production momentum.
• Brand & Asset Management: Maintain high quality standards across all projects, ensuring produced assets adhere to brand guidelines, while managing content delivery and archiving across storage and distribution platforms (e.g., Iconik, YouTube, Brightcove).

Qualifications

• 5+ years of experience in video production coordination, broadcast, or creative agency environments.
• On‑Site Production & Executive Presence: Demonstrated track record leading live shoot logistics, managing studio setups, and confidently interfacing with internal clients, external vendors, and executive‑level on‑camera talent.
• Deep Production Expertise & Project Management Mastery: Comprehensive knowledge of video production ecosystems, technical timelines, and task dependencies, paired with hands‑on experience using enterprise project management platforms (e.g., Asana, Workfront, Etc). Direct Asana experience is preferred, but adaptability and mastery of project management workflows are what matter most.
• Cross‑Functional Communication: Exceptional verbal and written communication skills with the confidence to articulate project statuses, flag roadblocks, and drive alignment in cross‑functional prioritization meetings.
• AI‑First Operational Mindset: An early‑adopter orientation toward using modern AI tools and simple automations to streamline administrative workflows and improve operational speed.
• Basic Technical Familiarity: Working knowledge of video production ecosystems, video codecs, media management, and software like Adobe Creative Cloud (Premiere Pro, After Effects) and MAM/review platforms (Iconik) is preferred.
• Ownership & Adaptability: High attention to detail with a proactive, solution‑oriented approach to navigating changing priorities and tight deadlines.

Compensation Disclosure

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non‑sales roles) or base salary + commission target (for sales/com‑missioned roles) is expected to be the annual range listed below. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here.

$100,600.00 - $162,800.00/yr

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [e-mail].

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

Is role eligible for Immigration Sponsorship? No. Please note that we will not sponsor applicants for work visas for this position.