Vice President – Fuel and Logistics

Jobtailor

Austin (TX)

On-site

USD 180,000 - 240,000

Full time

6 days ago

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Job summary

Jobtailor in Austin, TX seeks a senior Fuel & Logistics leader to own sourcing, storage, and delivery strategies for large-scale operations. You will drive supplier relations, negotiate terms, and lead cross-functional teams to optimize cost and reliability.

You will manage complex freight, tax compliance, and safety programs while building a high-performance organization able to scale with the business. Travel up to 50% is required.

Qualifications

10+ years in fuel distribution, wholesale petroleum supply, or large-scale fuel procurement
5+ years in a leadership role
Direct experience running a fuel business or supply function (jobber, distributor, supply desk, or lead)
Demonstrated command of rack-based procurement and index negotiation with measurable cost-per-gallon improvement
Experience selecting, contracting, and managing third-party transportation providers against defined standards
Hands-on experience with bulk fuel storage (siting, permitting, safe operation)
Knowledge of multi-state motor fuel tax, dyed diesel regulations, and end-use compliance
Knowledge of SPCC, NFPA 30, and DOT hazmat regulations
Financial fluency to build/defend cost models, capital requests, and P&L
Experience in fast-scaling companies, systems implementation and ERP transitions
Ability to travel 40–50%

Responsibilities

Own fuel strategy, including sourcing, storage, delivery, supplier redundancy, and supply resilience
Negotiate fuel supply agreements using cost drivers like index, differential, freight, drop size, route density, and terms
Own fuel scheduling and load planning across markets
Manage suppliers and carriers against on-time delivery, fill accuracy, and after-hours responsiveness
Maintain on-call rotation and escalation coverage, including nights, weekends, and holidays
Lead siting, permitting, design, and safe operation of on-site or regional fuel storage
Own compliance and fuel tax exemption, and fuel quality programs
Lead team scheduling, tracking, and confirming equipment moves between jobsites
Establish SOPs, service standards, escalation paths, staffing models, and data capture
Build and manage supplier network; evaluate partners via scorecards
Own carrier terms, qualification standards, safety records, insurance, and agreements
Manage freight costs, including cost per move, lane, detention, standby charges, and audits
Own the fuel P&L and freight/logistics cost center
Build and defend annual budget and rolling forecast; report KPIs
Deliver a first-90-day diagnostic and opportunity memo
Improve fuel supply agreements, implement scorecards, rationalize network, execute strategies
Staff teams and implement SOPs with clean data capture
Report to EVP, Operations; lead Fuel and Logistics teams from day one

Skills

Negotiation

Team Leadership

Communication

Problem-Solving

Strategic Planning

Tools

ERP Systems

Performance Scorecards

Logistics Management Software

Job description

Own fuel strategy, including sourcing, storage, delivery, supplier redundancy, and supply resilience
Negotiate fuel supply agreements using delivered-gallon cost drivers such as index, differential, freight, drop size, route density, and payment terms
Own fuel scheduling and load planning across all markets
Manage suppliers and carriers against on-time delivery, fill accuracy, and after-hours responsiveness standards
Maintain on-call rotation and escalation coverage, including nights, weekends, and holidays
Determine fueling strategies for large projects using documented cost and risk comparisons
Lead siting, permitting, design, and safe operation of on-site or regional fuel storage
Own dyed diesel compliance, motor fuel tax exemption capture, environmental and fire code compliance, and fuel quality programs
Lead the team scheduling, tracking, and confirming equipment moves to, from, and between jobsites
Establish SOPs, service standards, escalation paths, staffing models, and accurate freight and delivery data capture
Build and manage a network of third-party trucking partners
Evaluate trucking partners using scorecards covering reliability, quoted delivery accuracy, tender acceptance, damage and claims, and billing accuracy
Own carrier commercial terms, qualification standards, operating authority, safety records, insurance, and agreements
Manage freight costs, including cost per move and lane, detention, standby charges, and freight audits
Own the fuel P&L and freight/logistics cost center
Build and defend the annual budget and rolling forecast, separating price and volume effects
Report on fuel and logistics KPIs
Deliver a first-90-day diagnostic and quantified opportunity memo
Improve fuel supply agreements, implement carrier scorecards, rationalize the partner network, and execute fuel and freight strategies
Staff both teams and implement defined SOPs and clean operational data capture
Report to the Executive Vice President, Operations
Lead Fuel and Logistics teams from day one

Requirements

10+ years in fuel distribution, wholesale petroleum supply, or large-scale fuel procurement
5+ years in a leadership role
Direct experience running a fuel business or supply function, such as jobber, distributor, supply desk, or fuel procurement lead for a large consuming fleet
Demonstrated command of rack-based procurement and index negotiation, with measurable cost-per-gallon improvement
Experience selecting, contracting, and managing third-party transportation providers against defined performance standards
Hands-on experience with bulk fuel storage, including siting, permitting, and safe operation
Working knowledge of multi-state motor fuel tax, dyed diesel regulations, and end-use compliance
Working knowledge of SPCC, NFPA 30, and DOT hazmat regulations
Financial fluency, including ability to build and defend a cost model, capital request, and P&L
Familiarity with heavy haul and oversize/overweight transportation requirements preferred
Background serving construction, industrial, oilfield, or equipment rental end markets preferred
Experience in a fast-scaling company, including systems implementation and ERP transitions preferred
Ability to travel 40–50%

Core Competencies

Demonstrates expertise in fuel strategy ownership, including sourcing, compliance, and logistics management. Proven ability to lead teams, negotiate contracts, and manage supplier relationships while ensuring operational efficiency and cost-effectiveness.

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