VFX Production Coordinator

The Walt Disney Company; Burbank (CA); Hybrid; USD 53,000 - 69,000; Full time

Job summary

The Walt Disney Studios in Burbank seeks an experienced VFX Production Coordinator to support weekly production analyses, manage contracts with vendors, and maintain the VFX database. You will liaise with producers, executives, and attorneys, review bids and payment schedules, and help keep turnover and delivery dates on track.

This role requires 1+ year in film production or VFX, strong organizational skills, and proficiency with FileMaker Pro, Aspera, BOX, and Airtable.

Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Strong organizational skills and ability to manage multiple projects under deadlines.
• Experience with FileMaker Pro, Aspera, BOX, and Airtable is strongly preferred.
• Excellent written and verbal communication with customer service orientation.

Responsibilities

• Evaluate weekly Production Reports and compare with contracts and delivery dates.
• Liaise between VFX Producer, executives, vendors, and attorneys to draft contracts.
• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and crew worldwide.
• Coordinate digital submissions to and from vendors and crew during prep, production, and post-production.
• Coordinate VFX reviews and take notes to track progress and schedule.

Skills

Organizational skills

Vendor coordination

Communication

Evening availability

Tools

FileMaker Pro

Aspera

BOX

Airtable

Job description

Job ID 10157756 Location Burbank, California, United States Business The Walt Disney Studios Date posted 10月. 13, 2026

Responsibilities:

• Evaluate weekly Production Reports and perform comparative analyses of key shots and turnover/delivery dates with contracted information, as well as maintain internal reports and databases
• Liaise between VFX Producer, studio executives, vendors, and attorneys to draft contracts for vendors and key VFX personnel. This includes gathering and reviewing all materials (bids, turnover, and payment schedules), and comparing contract language to previous contracts.
• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, vendor reels, e-mail correspondences, daily trade papers, and internet research).
• Manage and track digital submissions to and from vendors and crew during prep, production, and post-production.
• Coordinate between studios, filmmakers, and vendors to arrange VFX reviews for select shows.
• Take notes at reviews as needed, track shot progress, and ensure we stay on schedule for final delivery (for assigned films of VP, VFX).
• Manage VFX shared folders for assigned films, update film files with appropriate updated reports and lists as well as change orders.
• Updates master production calendar for assigned films of VP, VFX involving updates on turnover, shooting, and final delivery dates from vendors.
• Special projects as assigned require analysis and reporting of work processed through executive’s projects.
• Acts as backup to department coordinator when needed to handle routing of purchase orders, invoices for approval, or other assignments as directed.
• Manage publicity and marketing request from vendors, as well as awards submissions for assigned films
• Work with AI toolsets to streamline workflows, improve efficiency, and accelerate execution.

Basic Qualifications:

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience in managing a heavy-volume desk.
• File Maker Pro, Aspera, BOX, and Airtable knowledge is strongly preferred.
• Excellent organizational skills, and ability to handle multiple projects under deadline pressure.
• Strong communication skills, both written and verbal with customer service orientation and tone.
• Handles incoming calls from vendors as needed; coordinates administrative projects as directed.
• Available to work evenings as needed.
• Knowledge of SAP procedures helpful
• Knowledge of Concur and travel procedures is helpful.

The hiring range for this position in Burbank, CA is $53,200.00 to $68,700.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures Production, LLC, which is part of a business we call The Walt Disney Studios.

Walt Disney Pictures Production, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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