Veterinary Receptionist (Care Coordinator) - Northgate Veterinary Clinic

PetVet Care Centers; Seattle (WA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Parental leave

401(k)

Team member discounts

Wellbeing resources

CE stipends

Grant Circle

Job summary

PetVet Care Centers’ Northgate Veterinary Clinic in Seattle is seeking a Veterinary Receptionist (Care Coordinator) to join our team. The role focuses on delivering exceptional service, managing the lobby, and supporting the hospital with administrative duties and pet care guidance.

The ideal candidate is customer-focused, organized, and ready to assist with daily operations, appointments, and basic pet-related inquiries. Excellent communication and a compassionate approach are essential.

Qualifications

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience
• Knowledge of clerical procedures and ability to organize files and records
• Excellent customer service skills, providing courteous and prompt assistance
• Willing to train the right candidate!
• Passionate and driven individuals who are committed to providing our community with the highest standard of veterinary care and compassion.

Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Skills

Customer service

Clerical procedures

Organization

Education

High school diploma or GED

Job description

PetVet Care Centers' Northgate Veterinary Clinic is currently seeking a Veterinary Receptionist (Care Coordinator) to join our team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 400 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

At Northgate Veterinary Clinic in Seattle, Washington, we highly value teamwork and collaboration, and we are focused on providing the best care possible to all our patients. Our hospital highly values all team members, and our leadership team provides support for all our staff members.

Why Join Us:

• Established hospital with a loyal, dedicated client base. Opportunities for career growth and advancement. Cross-training opportunities to expand your skills and experience.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience
• Knowledge of clerical procedures and ability to organize files and records
• Excellent customer service skills, providing courteous and prompt assistance
• Willing to train the right candidate!
• Passionate and driven individuals who are committed to providing our community with the highest standard of veterinary care and compassion.

Schedule

• Typically a 4-day, 10-hour workweek, with shifts scheduled Monday through Saturday.
• Hospital hours: Monday–Friday, 8:00 AM–6:00 PM; Saturday, 8:00 AM–4:00 PM.
• Typical weekday shifts start between 7:00 AM and 7:45 AM and end between 6:00 PM and 6:30 PM.
• Saturday shifts typically start at 7:30 AM or 7:45 AM and end around 4:30 PM.

What We Offer

We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range $21.30 — $26.03 USD

At PetVet Care Centers, we’re committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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