Veterinary Receptionist

Heart + Paw; Jefferson Township (IL); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Advancement opportunities

Flexible scheduling

Team care discounts

Health, Dental, Vision insurance

Job summary

Heart + Paw is seeking a Care Coordinator (Veterinary Receptionist) to welcome clients and their pets, manage schedules, and guide pet parents through our services in a fast-paced, pet-friendly environment.

You will handle calls, answer inquiries, process transactions, maintain cleanliness, and help ensure a smooth, low-stress experience for every visit.

Qualifications

• Previous customer service experience and strong interpersonal skills.
• Warm and friendly demeanor with a client-centric mindset.
• Knowledge of basic animal behavior and a passion for pets.
• Exceptional verbal and written communication skills.
• Ability to multitask and remain calm under pressure.
• Proficiency with phones, computers, and mobile devices.
• Strength and stamina to interact with active pets of all sizes.
• Commitment to cleanliness, collaboration and adaptability.
• Fear Free and HABRI certification (or a desire to become certified).

Responsibilities

• Manage client schedules and document pet interactions.
• Provide detailed information about veterinary services, grooming, daycare, boarding, and retail offerings.
• Welcome pets and their parents, ensuring a smooth check-in process.
• Handle calls, answer client inquiries, and resolve concerns professionally.
• Process financial transactions accurately.
• Maintain cleanliness standards and contribute to the upkeep of our welcoming environment.
• Assist in ensuring animals receive proper care, including food, water, and enrichment activities.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Multitasking

Calm under pressure

Technology proficiency

Pet handling awareness

Cleanliness mindset

Collaboration

Adaptability

Fear Free & HABRI interest

Job description

Care Coordinator (Veterinary Receptionist)

Join Our Team and Make a Difference for Pets and Their Parents!

Are you passionate about providing outstanding customer service, love working with animals, and thrive in a fast-paced environment? If so, we are looking for a compassionate and enthusiastic Care Coordinator to join our team.

We are revolutionizing the way pets and their parents experience veterinary care, grooming, daycare, and boarding. Our Care Coordinators are the heart of our client experience, ensuring every visit is welcoming, seamless, and supportive.

Why You’ll Love Working Here:

• Be part of a collaborative, pet-focused team that values your input.
• Enjoy a modern, thoughtfully designed workspace equipped with the latest technology.
• Grow in your career with a company committed to low-stress handling and pet wellness.

Responsibilities Include:

• Manage client schedules and document pet interactions.
• Provide detailed information about veterinary services, grooming, daycare, boarding, and retail offerings.
• Welcome pets and their parents, ensuring a smooth check-in process.
• Handle calls, answer client inquiries, and resolve concerns professionally.
• Process financial transactions accurately.
• Maintain cleanliness standards and contribute to the upkeep of our welcoming environment.
• Assist in ensuring animals receive proper care, including food, water, and enrichment activities.

** What We’re Looking For:

• A warm and friendly demeanor with a client-centric mindset.
• Previous customer service experience and strong interpersonal skills.
• Knowledge of basic animal behavior and a passion for pets.
• Exceptional verbal and written communication skills.
• The ability to multitask and remain calm under pressure.
• Proficiency in technology, including phones, computers, and mobile devices.
• Strength and stamina to interact with active pets of all sizes.
• A commitment to cleanliness, collaboration, and adaptability.
• Fear Free and HABRI certification (or a desire to become certified).

Perks of Joining the Team:

• Competitive pay and opportunities for advancement.
• Work in a state-of-the-art facility designed with pets, their parents, and our team in mind.
• Flexible scheduling, generous paid time off, and company-paid holiday schedule.
• Team Pet Care Discounts
• Health, Dental, and Vision insurance, 401K retirement savings, and more!

This is petcare reimagined®.

The pay range reflects the anticipated base pay for this position and is determined based on experience, skill set, location and other factors.

Pay Range

$17—$20 USD

About Heart + Paw

Founded on the belief that veterinary professionals deserve a workplace where they can thrive and be happy, healthy, and successful, Heart + Paw offers full-service veterinary centers that reimagining pet care in every way, providing state-of-the-art care that today’s pet parents expect. We’re committed to creating a supportive and collaborative environment where all team members can reach their full potential. From routine wellness, dental care, radiology, and surgeries to grooming and daycare, all pets are treated with a low stress approach. Heart + Paw incorporates advanced technologies, top-of-the-line amenities, equipment selected based on years of practice and research, and a fresh philosophy for pets, pet parents and our team. This is petcare reimagined®.

To learn more, visit Heart + Paw online at heartandpaw.com, or follow Heart + Paw on Instagram, Facebook, and LinkedIn.

Heart + Paw is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We strongly encourage people from underrepresented groups to apply.