Veterinary Receptionist

Caring Hands Animal Hospital - Centreville; Buffalo (NY); Sur place; USD 23 000 - 25 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k)

Mentorship

Professional development

Pet discount

Résumé du poste

West Side Pet Clinic in Buffalo, NY seeks a dedicated full-time Veterinary Receptionist to join our team. This role welcomes candidates with transferable experience from human medical or dental offices, urgent care, or high-volume hospitality and customer service environments.

You will greet clients, manage phone inquiries, process payments, and coordinate appointments in a fast-paced veterinary setting. We offer a comprehensive benefits package and opportunities for professional development.

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment.
• Proven customer service skills with strong verbal and written communication.
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or POS.
• Strong organizational skills and attention to detail; ability to multitask in a fast-paced environment.
• Proficient in Microsoft Office; comfortable learning new software and workflows.
• Reliable, punctual, and professional; able to work independently and as part of a team.
• Genuine affinity for animals and comfort working in a clinical setting.

Responsabilités

• Greet and check in clients and patients at the front desk, confirm appointment details in a professional manner.
• Answer and manage a multi-line phone system, directing calls and inquiries.
• Process payments, post charges, and schedule future appointments.
• Provide compassionate customer service to clients experiencing anxiety or distress about their pet’s health.
• Perform accurate data entry and maintain records in the practice management system.
• Communicate with clinical staff to relay messages and support daily operations.
• Maintain a clean, organized reception and waiting area.

Connaissances

Customer service

Communication

Data entry

Microsoft Office

Teamwork

Outils

Cornerstone

Avimark

ImproMed

eVetPractice

OrEZyVet

Description du poste

West Side Pet Clinic is seeking a dedicated and client-focused full-time Veterinary Receptionist to join our team. This position is open to candidates who bring strong transferable experience from adjacent fields, including human medical or dental offices, urgent care clinics, emergency services, or high-volume hospitality and customer service environments.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• A comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and a 401(k) plan for full-time employees
• Structured onboarding and mentorship covering veterinary workflows, software, and medical terminology
• Professional development opportunities
• Employee pet discount because we know your pets are family, too.

Salary: $17 - $18 per hour, determined by the candidate’s skills, experience, and qualifications.

Schedule: This is a full-time position. 7:45 AM – 5:00 PM, four-day work week. No weekend hours!

Responsibilities

• Greetand check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet’s health
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations
• Maintain a clean, organized, and welcoming reception and waiting area

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment
• Proven customer service skills with strong verbal and written communication, including active listening and conflict resolution
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or point-of-sale (POS)
• Strong organizational skills and attention to detail; ability to multitask effectively in a fast-paced environment
• Proficient in Microsoft Office; comfortable learning new software and workflows
• Reliable, punctual, and professional; ability to work independently and as part of a team
• Genuine affinity for animals and comfort working in a clinical setting

Experience in a veterinary clinic, animal care facility, or medical office; familiarity with veterinary or medical terminology; or PIMS software experience (Cornerstone,Avimark,ImproMed,eVetPractice, orezyVet) is considered a strong asset.

About West Side Pet Clinic

West Side Pet Clinic, established in 2014 in Buffalo, NY, provides high-quality, affordable wellness care for dogs and cats. We focus on preventative medicine, including physical exams, vaccinations, and treatment of common health concerns, while educating pet owners on proactive care. As an AAHA-accredited clinic, we’re committed to compassionate, accessible veterinary services that help pets thrive and support their families.

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