Veterinary Receptionist

WellHaven; Bozeman (MT); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Benefits package

Life balance

Job summary

WellHaven Pet Health Bozeman is seeking a full-time Veterinary Receptionist to join our team. The receptionist is the face of the hospital, greeting clients, scheduling appointments, handling basic cashier duties, and supporting the veterinary team to ensure a positive patient and client experience.

We offer a friendly, fast-paced environment with opportunities for professional development, a competitive benefits package, and scheduling that may include evenings and Saturdays to accommodate our

Qualifications

• High School Diploma or equivalent required.
• 1+ years of customer service experience, preferably at a front desk.
• Experience with computers (typing, email, etc.) and basic software.

Responsibilities

• Greet clients and patients in a welcoming manner.
• Manage incoming calls and scheduling of appointments.
• Handle basic cashier duties and cash drawer reconciliation.
• Educate clients about wellness plans and patient care.
• Maintain accurate medical charts and patient records.
• Support veterinary team to optimize patient flow.

Skills

Customer service

Communication

Typing 40 wpm

Time management

Multitasking

Adaptability

Problem solving

Empathy

Education

High School Diploma

Tools

EMR system

Scheduling software

MS Office

Job description

Why work for WellHaven Pet Health Bozeman?

WellHavenPet Health Bozemanis seeking a Full-TimeVeterinary Receptionistto join our team.

Wellhaven Pet Health is a small corporation that focuses on the people in our industry and works to make your job more enjoyable. WellHaven Pet Health Bozeman is an AAHA-accredited small animal practice in the heart of beautiful Bozeman, MT. Bozeman is an outdoor lover’s dream, with two ski hills, endless miles of hiking, and multiple rivers for floating and fly-fishing. It also boasts award-winning restaurants and a vibrant nightlife.

Our fun, friendly, and close-knit clinic is individually run by Dr. Megan Thomsen, who has been in the industry for over 10 years, including as Chief of Staff. Given Dr. Thomsen's extensive knowledge in the industry, she understands the day-to-day challenges experienced at all levels of the hospital. She works diligently to create a collaborative and engaging environment that lends itself to professional development. While upholding the highest standards in veterinary medicine, Dr. Thomsen and her team strive to individualize each role in the hospital to utilize your skills and knowledge to the best of your abilities. You will use your talents while learning from highly productive and knowledgeable teammates in an industry-leading hospital that genuinely wants you to succeed.

We have digital radiographs, ultrasound, endoscopy, in-house labs, and digital dental radiographs. We strive to practice high-quality medicine, surgery, and dentistry. A nearby ER means no on-call hours. There is also a growing specialty hospital in town for referrals.

Check out our Instagram to see how fun it would be to join our team! @bozemanpethospital

Job Summary

The Receptionist is “the face of the hospital” and the first point of contact for our clients and patients. The primary responsibility is to ensure our clients’ and patients’ experience is positive, welcoming, friendly, and exceptional. The incumbent in this role will work closely with the veterinary team to provide quality medical care and help promote it.

Key Responsibilities

Main Accountabilities:

Greet clients and patients in a positive, welcoming, and friendly manner, creating an enthusiastic and warm environment

Administer basic reception tasks, including answering and managing incoming phone calls, scheduling patient appointments, managing patient intake and discharge

Administer basic cashier duties, including reconciling the cash drawer daily (opening and closing processes)

Educate clients about Wellness Plans and patient care as directed by the veterinary medicine team

Prepare and maintain thorough and accurate medical charts for all patients, consistently meeting hospital quality control standards

Maximize the efficiency of the veterinary team by effectively managing patient flow

Create and maintain a clean, neat, and inviting reception area

Customer Service Delivery:

Consistently provide professional, efficient, and exceptional service

Demonstrate excellent communication and organizational skills when interacting with the veterinary team and clients

Effectively adapt to individual clients and their needs

Effectively resolve customer complaints as needed

Other:

Adhere to OSHA standards and regulations as outlined in company policies

Ability to learn basic veterinary technical skills such as animal restrain and lab duties

Ability to perform other job duties as assigned

Required Skills and Knowledge

Demonstrated ability to:

Work independently and exercise good judgment

Remain action-oriented and effectively set priorities

Work well in an extremely fast-paced work environment, remaining calm and resilient

Work at computer station/desk for extended periods of time

Exhibit proactive initiative in addressing tasks and challenges as they arise

Complete work, maintaining a high level of accuracy while managing constant interruptions

Learn new computer software systems (EMR, Scheduling, etc.)

Provide a high level of accountability

Demonstrated experience with/knowledge of:

Handling dogs, cats, and exotic animals

Typing 40+ wpm (keyboard)

• Email systems, basic MS Office products (Word, Excel)

Strong Customer Service Focus while effectively adapting to individual clients and their needs

Excellent communication skills and the ability to manage a variety of emotional situations – remaining empathetic, compassionate, and approachable

Education and Experience

High School Diploma or equivalent

1+ years of customer service experience – front desk experience a plus!

1+ years of experience working with computers (typing, email, other software, etc.)

Veterinary experience is a plus!

Work Location, Environment, and Physical Requirements

The reception position is performed onsite at our hospital or at an approved offsite event location. Remote work is not available for this position

The hospital environment includes limited space, smells from pet waste, and noise (barking, etc.)

Schedules may include 10+ hour shifts, Saturdays, evenings, and holidays

Good hand-eye coordination, arm-hand-finger dexterity with the ability to reach and grasp, and visual acuity to use a keyboard, operate equipment, and read information

Ability to lift 25+ pounds

Able to stand, walk, stoop, kneel, crouch, and climb

May routinely be exposed to pets that may bite or scratch, biological hazards, anesthesia medications (smells), radiation if near an Xray machine, prescription medications, including controlled substances

Additional Information

Our hospital is part of the WellHaven Pet Health (“WellHaven”) network of hospitals.This allows us to have a more extensive and stronger support system, connecting with other hospitals in the area while remaining autonomous.

WellHaven helps veterinarians, and their teams succeed both personally and professionally. We value our medical teams and strive to support each team member each and every day. Our focus on personal growth, practice support, and life balance frame the relationship we want to have with our hospital teams. This people-first approach has made a considerable difference in the lives of our teams, clients, pets, our communities, and the health of our hospitals.

We’ve been recognized in Inc. Magazine for making a difference in our community and in Forbes for being named one of America's Best Startup Employers. It is an exciting time to be part of the WellHaven team and an excellent time for you to consider joining us!

WellHaven offers competitive pay and a great benefits package.

WellHaven is an Equal Opportunity Employer. WellHaven is committed to complying with all applicable federal, state, and/or local laws prohibiting discrimination based on race, color, creed, religion, national origin, sex (including transgender status), marital status, familial status, status with regard to public assistance, disability, genetic information, sexual orientation, age, military or veteran status, membership or activity in a local human rights commission, or any other status protected by law.

In accordance with federal, state, and local law, WellHaven may provide reasonable accommodation to known physical or mental limitations of applicants during the hiring process unless the accommodation would impose an undue hardship on WellHaven. For more information, please contact WellHaven HR at [e-mail].