Veterinary Practice Manager

Wooster Animal Clinic Inc; Wooster (OH); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player in veterinary care is seeking a dedicated Veterinary Practice Manager to oversee office administration and ensure the highest standard of care for pets. This role involves coordinating schedules, managing staff, and maintaining effective communication between team members. The ideal candidate will be compassionate, detail-oriented, and possess strong leadership skills. Join a team that values exceptional care and fosters lasting relationships with clients. This is an exciting opportunity to lead a well-respected practice and make a significant impact on the community's pet care services.

Benefits

Employee Assistance Program

Paid Vacation and Sick Time

Paid Bereavement Program

Paid Parental Leave Program

Continuing Education Allowance

Tuition Assistance Program

Referral Bonus Program

Personal Pet Discounts

Holiday Pay

Uniform Allowance

Qualifications

• Minimum of 1-year management experience preferred.
• Knowledge of veterinary medicine and hospital operations.

Responsibilities

• Coordinate and manage all office administration procedures.
• Recruit, hire, and onboard staff while ensuring effective communication.
• Resolve employee complaints and maintain a positive work environment.

Skills

Veterinary Medicine Terminology

Management Skills

Communication Skills

Organizational Skills

Customer Service Skills

Multitasking

Problem-Solving

Education

Veterinary Practice Management Certification

3+ Years Veterinary Experience

Tools

Inventory Management Systems

Computer Skills

Job description

Wooster Animal Clinic is a well-established and highly respected small animal practice located in Northeastern Ohio. With over 50 years of experience, we have built a reputation for providing exceptional, compassionate care for pets and fostering lasting relationships with our clients. As a fast-paced, high-quality 2.5-doctor practice, we take pride in offering comprehensive services designed to meet the unique needs of each patient.

Our clinic provides a wide range of medical services, including wellness and geriatric care, full-body digital radiography, ultrasounds, echocardiograms, endoscopy, complex dentistry with digital radiography, reproductive services, and both general and advanced surgery, including orthopedics, bone plating, pinning, and more. We are dedicated to delivering the best care possible, as reflected in our glowing online reviews, where clients consistently praise our friendly and caring approach.

Wooster Animal Clinic operates Monday through Friday from 7am to 5pm and Saturday from 8am to 1pm. We are proud to continue our legacy of top-quality pet care and remain committed to providing the highest standard of care to the pets in our community.

A courteous and efficient veterinary practice manager to coordinate and manage all office administration procedures. The veterinary practice manager’s responsibilities include ordering, inventory management, coordinating schedules, resolving conflicts among office staff members, training of staff members, and all other aspects which keeps the practice operating efficiently. You should also be able to answer pet owners' questions regarding clinic policies, appointment availabilities, and treatment costs.

To be successful as a veterinary practice manager, you should be patient, detail-oriented, and adept at multitasking. Ultimately, an outstanding veterinary practice manager should be able to communicate effectively with pet owners and veterinary staff members as well as demonstrate exceptional management, organizational, and customer service skills.

Job duties include, but are not limited to:

• Make informal recommendations to the veterinary regional manager concerning such personnel matters as staffing needs, advancement, re-assignments, hours of work or other status changes affecting the receptionists.
• Direct on-the-job training to develop employee skills, advise employees of performance requirements and their progress in meeting those requirements, discuss corrective measures to improve performance and prepare appraisals.
• Recruit/Hire/Onboard appropriate staff members that fit within the culture and the needs of the hospital. Terminate staff members that do not follow the guidelines, policies, and protocols. This includes handling job descriptions and assisting with setting salaries.
• Market your hospital to prospective customers and the veterinary community by identifying and attending relevant local and regional events.
• Resolve informal employee complaints, provide a general explanation of the nature and basis for hospital personnel policies and procedures; maintain effective employee-management communication.
• Work well with all team members and ensure that your actions support the hospital, the doctors, and the practice philosophy.
• Knowledge of hospital procedures for assembling patient records in their required order and sequence and for recording a variety of veterinary practitioners’ orders for patient activities, diet, tests, and treatments to maintain an accurate and permanent report of patient information.
• Knowledge of spelling and meaning of commonly used veterinary terminology (e.g., terms of anatomy, physiology, diseases, tests, etc.) to accurately enter specific information into patient records.
• Requires skill in obtaining information from owners to complete records, in giving instructions for scheduling appointments and therapeutic activities and in relaying the practitioners’ orders concerning animal care and treatment.
• Ensuring that pet owners' complaints are promptly addressed and resolved.
• Preparing employee work schedules and managing the office staff.
• Strong leadership, communication, and motivations skills. Has the ability to direct, guide and assist a group of individuals.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Ability to show unbiased judgment when managing people and make fair and just recommendations regarding personnel issues and/or disciplinary action.
• Answering telephone calls in a polite and professional manner.
• Establish inventory control system to assure adequate stocks of supplies are available. Review best prices for all products purchased. Maintain inventory control, including controlled drugs, by monitoring product quantities, qualities, and price points. This includes equipment and dealing with returns.
• Manage and/or implement hospital policies, including DEA/Controlled Substances and OSHA.
• Ensure payroll is completed and submitted accurately and in a timely manner.
• Establish good relationships with vendors to receive the best support that vendor has to offer the hospital.
• Promptly notifying the appropriate veterinary staff of emergency cases.
• Interviewing suitable office staff candidates and providing training to office employees as needed.
• Perform other duties as assigned.

Qualifications

Qualifications:

• Experienced or Certified Veterinary Practice Manager with a minimum of 1-year management experience preferred or 3+ years veterinary experience preferred.
• Knowledgeable in veterinary medicine terminology and how to run a veterinary hospital.
• Compassionate, Calm, Team Player, Multi-Tasker and Strong Communicator.
• Highly organized and possess computer skills.
• Self-starter with the desire to continue to advance your knowledge and skillset.
• Open availability with flexibility to change hours based on hospital’s needs.

Additional Information

We offer our staff:

• Employee Assistance Program.
• Paid Vacation and Sick Time for ALL Employees.
• Paid Bereavement Program.
• Paid Parental Leave Program.
• Competitive Compensation.
• Continuing Education Allowance (applies to licensed/registered/certified roles).
• Tuition Assistance Program.
• Access to a CVA/CVT/CVPM Partnership through Penn Foster.
• Referral Bonus Program for most positions!
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc).
• Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.

*Note – some benefits may only be available to or vary slightly for full-time employment status vs part-time status.