Veterinary Customer Service Representative

59726 North Torrington Veterinary Hospital; United States; On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

401(k) matching

Student loan assistance

Health insurance

Dental insurance

Paid time off

Professional development

Job summary

AmeriVet is hiring a Veterinary Client Service Representative to manage appointments, answer calls, and ensure seamless communication between clients and the medical team. You will help streamline processes using our tech systems and create a welcoming environment for pets and their owners.

Key duties include greeting clients, gathering medical information, processing payments, and maintaining accurate records. The role supports the veterinary team and practice operations in a fast-paced setting.

Qualifications

• Experience as Veterinary Customer Service Representative.
• Excellent communication skills and a strong desire to provide compassionate, client-focused service.
• Basic proficiency with technology, including scheduling software and online communication platforms.
• Strong organizational skills and the ability to handle multiple tasks efficiently, even during busy periods.

Responsibilities

• Answer calls and emails promptly with professional, friendly service.
• Schedule appointments based on client needs and veterinarian availability.
• Use technology to send appointment reminders, confirmations, and follow-up messages.
• Greet clients warmly and ensure a positive experience throughout their visit.
• Update client and patient records in the practice management system with accuracy.
• Process billing transactions, including credit card payments and insurance claims.
• Provide clients with post-visit instructions and assist with daily operations.

Skills

Veterinary customer service

Communication skills

Scheduling software

Organizational skills

Job description

About us: At AmeriVet, we believe that thriving teams build thriving communities. When you join us, you're stepping into a career with a mission and purpose - and not just a job. Whether you're in a hospital or part of our Support Center, your work helps deliver essential high-quality care for the pets and families who count on us. As a veterinary professional at AmeriVet, you can expect the freedom to do your best work with the tools and resources to support your career growth. Plus, you'll have a full network of support- from local team leaders, veterinary experts, and a dedicated Support Center that’s here to help. Your voice matters here. Your work has a purpose, and we're here to help you grow in a way that feels meaningful for you, your team, and the pets and clients in the community around you.

Job Summary

As our clients' first and last point of contact, the Veterinary Client Service Representative (CSR) is vital in consistently delivering an exceptional client experience. To provide an exceptional experience, a CSR manages appointments, answers calls, processes patient information, and ensures seamless communication between clients and our medical team. Through our tech systems, you'll help streamline processes, enhance client access to care, and create a welcoming environment for pets and their owners.

Key Responsibilities

• Client Communication & Scheduling:
  • Answer calls and emails promptly with professional, friendly service
  • Schedule appointments based on client needs and veterinarian availability, including forward booking
  • Use technology to send appointment reminders, confirmations, and follow-up messages to keep clients informed and their pets' care on track
  • Make outbound calls to re-engage lapsed clients and encourage them to schedule appointments
• Client Relations & Service:
  • Greet clients warmly and ensure a positive experience throughout their visit
  • Use active listening to gather important medical information and triage inquiries, directing more complex questions to the medical team
  • Demonstrate empathy in all interactions, especially when dealing with upset or emotional clients, while maintaining a calm and professional demeanor
  • Promote current promotions and campaigns, keeping clients informed about special offers, services, and initiatives
• Managing Patient Information & Technology:
  • Update client and patient records in our practice management system with accuracy and efficiency
  • Process billing transactions, including credit card payments, digital payments, financing options, and insurance claims
  • Maintain organized records of client communications and appointments to streamline operations
• Support the Medical Team & Practice Operations:
  • Provide clients with accurate post-visit instructions, including medication schedules and follow-up care
  • Help maintain a clean, organized reception area and assist with daily practice operations as needed
  • Inform clients about the services offered, preventive care options, and how they can conveniently book appointments online or shop for pet products through our online store

Qualifications

• Experience as Veterinary Customer Service Representative
• Excellent communication skills and a strong desire to provide compassionate, client-focused service
• Basic proficiency with technology, including scheduling software and online communication platforms
• Strong organizational skills and the ability to handle multiple tasks efficiently, even during busy periods.

Working Conditions

• Must be able to work in a fast-paced, dynamic environment.
• Occasional lifting up to 40 pounds independently and physical tasks may be required

Hours

27 - 35 hours per week . Requires working alternating Saturdays

Benefits

• Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.
• Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well-being.
• Health, dental, vision, life insurance, and mental health resources to support your overall well-being.
• Generous paid time off and holidays, because your personal time matters.
• A supportive, collaborative environment where everyone feels a sense of belonging.

Please note: Any Benefits listed above apply to full-time employees.

At AmeriVet we believe thriving teams build thriving communities. You will have the tools, resources and opportunities to grow your career - no matter where you start.