Veterinary Client Service Representative

Lansing Animal Hospital; Lansing (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Benefits offered day one of employment

Job summary

Lansing Animal Hospital in Lansing, IL is seeking a friendly Veterinary Client Service Representative to join our team. You will be the first smiling face our clients see and guide pet parents through every step of their visit.

If you love helping people and their pets, thrive in a fast-paced setting, and want to be part of an amazing team, we’d love to hear from you. This role offers opportunities to grow within a busy veterinary hospital and provide exceptional client service.

Qualifications

• Must have at least 1 year of veterinary experience.
• Previous experience as a Veterinary Client Service Representative or in a veterinary hospital is preferred.
• Exceptional customer service and communication skills, both in person and over the phone.
• Comfortable handling a high volume of calls while providing a positive client experience.
• Strong computer skills and the ability to learn veterinary practice management software.
• Ability to multitask, prioritize, and stay organized in a fast-paced environment.

Responsibilities

• Greet clients and their pets with a welcoming attitude from the moment they walk in.
• Answer incoming calls and assist with scheduling appointments, prescription refills, and general questions.
• Schedule appointments efficiently to maximize doctors’ daily schedules.
• Check clients in/out, process payments, and explain invoices confidently.
• Educate pet parents about wellness care, vaccines, diagnostics, and available services.
• Communicate with veterinarians and technicians to ensure seamless patient care.
• Manage medical records and accurately enter client and patient information into the software.
• Respond to emails, texts, and online appointment requests promptly.
• Coordinate prescription requests and notify clients when medications are ready.
• Assist with appointment confirmations, follow-up calls, and client reminders.
• Maintain a clean, organized reception area and lobby.
• Support the team to keep the hospital running smoothly.

Skills

Customer service

Communication skills

Multitasking

Team collaboration

Reliability

Tools

Practice management software

Job description

Veterinary Client Service Representative

Love animals? Obsessed with staying organized? Thrive in a fast-paced environment where no two days are the same? We'd love to meet you!

Boughton Animal Clinic is looking for a friendly, outgoing, and compassionate Veterinary Client Service Representative to join our team! You'll be the first smile our clients see and the voice that helps guide pet parents through every step of their visit.

If you love helping people, cuddling the occasional puppy (or cat...when they allow it), and being part of an amazing team, keep reading.

What You'll Be Doing

• Greeting clients and their pets with a warm, welcoming attitude from the moment they walk through our doors.
• Answering incoming phone calls and assisting clients with scheduling appointments, prescription refill requests, and general questions.
• Scheduling appointments efficiently while helping maximize the doctors' daily schedules.
• Checking clients in and out, processing payments, and explaining invoices with confidence and professionalism.
• Educating pet parents about wellness care, preventive medicine, vaccines, diagnostics, and available services.
• Communicating with veterinarians and technicians to ensure seamless patient care and exceptional client service.
• Managing medical records and accurately entering client and patient information into our practice management software.
• Responding to emails, text messages, and online appointment requests in a timely manner.
• Helping coordinate prescription requests and communicating with clients when medications are ready for pickup.
• Assisting with appointment confirmations, follow-up calls, and client reminders.
• Maintaining a clean, organized, and welcoming reception area and lobby.
• Helping keep the hospital running smoothly by staying organized and anticipating the needs of the team.
• Supporting clients with empathy and compassion during difficult conversations, emergencies, and end-of-life visits.
• Working closely with the entire hospital team to create a positive, efficient, and stress-free experience for pets and their families.
• Finding solutions, staying flexible, and jumping in wherever needed to help the team succeed.
• Bringing positive energy to work every day and helping make Boughton Animal Clinic a place where both clients and teammates love to be.

We're Looking For Someone Who Is:

• Friendly, positive, and genuinely loves working with people and pets.
• Able to multitask without breaking a sweat.
• Organized, dependable, and detail-oriented.
• Comfortable in a busy, team-focused environment.
• A great communicator with excellent customer service skills.
• Ready to jump in wherever needed to help the team succeed.

Requirements

• Must have at least 1 year of veterinary experience.
• Previous experience as a Veterinary Client Service Representative or in a veterinary hospital is preferred.
• Exceptional customer service and communication skills, both in person and over the phone.
• Comfortable handling a high volume of calls while providing a positive client experience.
• Strong computer skills and the ability to learn veterinary practice management software.
• Ability to multitask, prioritize, and stay organized in a fast-paced environment.
• Strong attention to detail when scheduling appointments, processing payments, and maintaining accurate client and patient records.
• Comfortable discussing estimates, invoices, wellness plans, and preventive care with clients.
• Ability to remain calm, compassionate, and professional during emotional or emergency situations.
• Reliable, punctual, and dependable with a strong work ethic.
• Positive attitude and willingness to work collaboratively with veterinarians, technicians, assistants, and fellow CSRs.
• Flexibility to work evenings, weekends, and holidays as needed.
• Ability to stand, walk, and move throughout the clinic for extended periods and occasionally lift up to 30 pounds.
• Passion for providing exceptional care and creating a welcoming experience for every client and their pet.

Why You'll Love Working Here

• Competitive pay based on experience.
• Benefits offered DAY ONE of employment.
• Supportive team that truly has each other's backs.
• Opportunities to learn, grow, and build your veterinary career.
• Employee discounts on pet care.
• PTO (paid time off) because we truly believe in TREAT YOUR SELF MENTALITY.
• Uniform allowance for comfy scrubs that you will wear everyday.
• Every day is different—and you'll spend it helping pets and the people who love them.

If you're looking for more than just a job and want to be part of a team that genuinely cares about pets, clients, and each other, we'd love to hear from you.

Apply today and join the Lansing Animal Hospital family! Questions? Contact our clinical staff recruiter at [e-mail]