Veterinary CE Events & Hospitality Coordinator

Colorado State University; United States; On-site; USD 53,000 - 62,000; Full time

Job summary

Colorado State University’s Translational Medicine Institute seeks a CE Lab Assistant to help coordinate the Continuing Education program. You will support event planning, course logistics, scheduling, materials, and on-site delivery, ensuring courteous, timely communication with instructors, participants, sponsors, and vendors.

As part of a growing CSUVetCE team, you’ll work across CE events and hospitality, manage after-hours shifts, and contribute to budgets, Monday.com SOPs, and onboarding

Qualifications

• B.A./B.S. Hospitality, Event Management, Project Management or in a related field.
• Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification (PMP).
• 1-3 years of relevant professional experience with facility coordination.
• 1-3 years of relevant professional experience with customer service.
• Troubleshooting problems and providing customer/stakeholder support.
• Excellent communication, team/interpersonal skills, and customer service.
• Exemplary organizational, detail and time management skills.
• Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom.

Responsibilities

• Collaborate with continuing education (CE) instructors and vendors to develop courses that address veterinary and human healthcare training needs.
• Prepare and manage CE course budgets to assess and maintain financial viability.
• Coordinate and oversee CE course logistics, including agendas, scheduling, content development, course materials, vendor support, and sponsor relationships.
• Serve as a key point of contact for CE participants, instructors, and vendors before, during, and after events to ensure a high-quality experience.
• Support CE team members and organizational stakeholders in achieving program goals.
• Develop, maintain, and provide training on the Monday.com project management system and related standard operating procedures (SOPs).
• Coordinate onboarding activities and support the development and integration of new team members.
• Manage the CE operating program and communicate program details with external stakeholders, including instructors, contractors, and vendors.
• Collaborate with audiovisual (AV) staff to support on‑site course delivery and the creation of promotional materials.
• Partner with communications and outreach teams to develop and execute marketing campaigns for online, in‑person, and blended learning programs.
• Create and manage digital marketing assets, identify effective distribution channels, and track campaign effectiveness.

Skills

Project management

Facility coordination

Customer service

Communication

Teamwork

Organization

Time management

MS Office

Zoom

Education

B.A./B.S. Hospitality, Event Management, Project Management or in a related field

Tools

Monday.com

Job description

Colorado State University’s Translational Medicine Institute seeks a CE Lab Assistant to help coordinate the Continuing Education program. You will support event planning, course logistics, scheduling, materials, and on-site delivery, ensuring courteous, timely communication with instructors, participants, sponsors, and vendors.

As part of a growing CSUVetCE team, you’ll work across CE events and hospitality, manage after-hours shifts, and contribute to budgets, Monday.com SOPs, and onboarding