Veterinary Assistant/Receptionist

National Veterinary Associates; Jefferson City (TN); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer match

Paid time off

Job summary

National Veterinary Associates requires a Veterinary Assistant/Customer Service Representative to support veterinarians and staff in a busy hospital environment. The role focuses on delivering quality client and patient service, assisting with procedures, and maintaining organized records and front desk duties.

Responsibilities include triage, lab work support, radiographs, patient communication, and keeping the facility clean and safe while upholding a professional standard of care.

Qualifications

• Experience in veterinary reception or customer service is preferred.
• Ability to diffuse demanding situations.
• Proficient with basic computer skills and medical records.

Responsibilities

• Provide concise, friendly service.
• Effective written and verbal communication.
• Educate clients on animal wellness.
• Consistently answer the phones in a warm manner.
• Schedule DVM and tech appointments using Cornerstone.
• Accurately complete documents each shift.
• Filing paperwork timely and efficiently.
• Achieve performance goals.
• Other duties as assigned.

Skills

Customer service

Communication

Problem solving

Multi-tasking

Teamwork

Professionalism

Education

Prior veterinary experience

Tools

Cornerstone

Vetcove

Job description

National Veterinary Associates, a community of approximately 1,400 premier locations consisting primarily of general practice veterinary hospitals in addition to equine hospitals and pet resorts, and Ethos Veterinary Health, which consists of 145 world-class specialty and emergency hospitals, are rooted in a culture of compassion and innovation. Ethos and NVA ensure broad access to high-quality care and the advancement of cutting-edge medicine to extend and improve the lives of pets.

Description

The Veterinary Assistant/Customer Service Rep is an invaluable member of the hospital team. Working directly with the Veterinarian, the Veterinary Assistant supports medical staff to ensure quality patient care at all times. They also ensure the safety of clients, pets and other staff, tend to the everyday needs of pets in the hospital, and contribute to maintaining a neat and clean hospital facility.

Veterinary Assistant Duties and Responsibilities:

• Prep and assist in diagnostic, medical, and surgical procedures
• Triage patients and gather brief medical histories
• Perform laboratory tests and take radiographs
• Operate and maintain hospital equipment, i.e., EKG, fluid pump, syringe pump, scales, syringe pump, anesthetic monitors and machines
• Anesthetize animals and monitor anesthesia under the direction and supervision of the Veterinarian/Technician
• Communicate with clients/owners about the status of patients, as directed by the veterinarian
• Fill prescriptions/administer medications, including proper documentation, logging, and security of controlled drugs
• Maintain cleanliness of exam rooms (after each patient), reception areas, hospital grounds, and treatment areas, as needed
• Clean cages, as needed
• Communicate patient status with veterinarians, and update records and financial information, as needed, in the computer
• Clean and maintain kennels, including scooping, hosing, scrubbing, sweeping, mopping, sterilizing, etc.
• Clean and maintain common kennel areas and hospital areas as requested.
• Assist with feeding and medications as needed and directed.
• Display confidence and reassurance when dealing with pets experiencing severe stress, illness, and/or pain
• Communicate and approach job duties in a serious manner
• Foster teamwork approach and work well with all levels of hospital team members
• Participate in all staff and technician/assistant mandatory staff meetings
• Answer phones and perform other reception duties as needed by the hospital
• Demonstrate flexibility to float to other departments in times of need
• Support the team in welcoming new employees and assist in the training process when needed

CSR Position Responsibilities

• Provide concise, friendly service
• Effective written and verbal communication skills
• Ability to diffuse demanding situations
• Educate clients on animal wellness
• Consistently answer the phones in a warm manner
• Schedule DVM and tech appointments using Cornerstone
• Accurately complete documents each shift
• Filing paperwork timely and efficiently
• Achieve performance goals
• Other duties as assigned

Prior veterinary experience/ animal based work required.

Physical and Environmental Factors

• Inside a veterinary practice that mainly sees dogs and cats
• May have to assist with bringing animals to the back for treatment or bring them out to the clients
• Ability to lift to 50 lbs.
• Ability to bend and turn
• Proficient with Microsoft Office
• Basic math skills
• Ability to multi-task
• Professional work ethic
• At least 2 years in customer service
• Time management and problem solving
• Ability to adapt to change
• Experience with Vetcove software is a plus

National Veterinary Associates is a leading global pet care organization united in the love of animals and the people who love them.

At NVA, we’re on a mission to improve the lives of pets and the people who love them. That starts by empowering our care teams. We nurture their growth with resources to practice medicine their way. Our network of 1,000 hospitals connects them to a community of professionals who share their passion so they can learn and grow together. Our national presence enables us to deliver technology and innovations that simplify work and expand care for all. At NVA, we're committed to your professional growth. We support your entire career journey, offering opportunities ranging from mentorship to ownership.

At National Veterinary Associates, we want to make sure your experience connecting with us is seamless and straightforward. Here’s what to expect when interacting with us:

• We’ll always reach out via verified LinkedIn profiles or emails ending in @nva.com
• We may also contact you via text message from an identified NVA representative for recruiting-related communication
• All job opportunities and applications are hosted on our official careers site: careers.nva.com
• There is no cost or confidential information required to apply or be considered for a position

If you have any doubts about a communication, feel free to visit our careers page to verify authenticity or email us at [e-mail]. Thank you for exploring opportunities at NVA!

• NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.