Vendor Relations & Contract Negotiation Specialist

Waste Solution Services; Village of Lawrence (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Waste Solution Services LLC in Lawrence, NY is seeking a Vendor Relations & Contract Negotiation Specialist to lead waste contract negotiations, strengthen vendor relationships, and support day-to-day operational needs.

You will balance competitive pricing and favorable terms with service quality, working across internal teams to ensure agreements meet operational requirements. The role is in-office, full-time, and requires impeccable negotiation, communication, and project-management skills.

Qualifications

• Strong negotiation skills and ability to manage contracts and vendor relationships.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple responsibilities and meet tight deadlines.
• Strong problem-solving and customer service abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills for vendor and internal stakeholder collaboration.
• Ability to work under pressure and adapt to shifting priorities.
• Proactive, solutions-driven mindset with strong follow-through.
• Must be able to work full-time in an in-office environment in Lawrence, NY.

Responsibilities

• Lead negotiations for waste and recycling service contracts to secure competitive pricing, favorable terms, and service quality.
• Review service agreements and pricing structures to identify opportunities for cost savings and improved value.
• Coordinate contract details and requirements with internal stakeholders.
• Track negotiations, contract updates, and outstanding items to ensure timely completion.
• Develop and maintain strong relationships with waste vendors and service providers.
• Communicate with vendors regarding pricing, service expectations, contract terms, and operational needs.
• Address vendor concerns and work collaboratively to resolve issues.
• Follow up on vendor commitments to ensure agreed-upon terms and service expectations are met.
• Build productive vendor partnerships while advocating for WSS and its clients.
• Coordinate across internal teams to ensure service expectations and operational needs are met.
• Support the resolution of vendor-related service issues and contract questions.
• Manage multiple requests simultaneously while maintaining accuracy and meeting deadlines.
• Provide additional operational and administrative support as business needs arise.
• Identify opportunities to improve contract negotiation processes and vendor management workflows.
• Investigate pricing, service, and contract-related concerns and coordinate appropriate resolutions.
• Maintain organized documentation and ensure consistent follow-through on outstanding matters.
• Recommend practical solutions that improve efficiency, vendor performance, and service quality.

Skills

Negotiation

Attention to detail

Multitasking

Problem solving

Written and verbal communication

Interpersonal skills

Working under pressure

Proactive mindset

Job description

Vendor Relations & Contract Negotiation Specialist

Who We Are

Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We act as dedicated advocates, bridging the gap between clients and haulers to audit invoices, optimize contracts, right-size service, and manage vendor issues.

Title: Vendor Relations & Contract Negotiation Specialist
Compensation: $55,000-$65,000 annually, depending on experience
Location: Lawrence, NY — In-Office
Job Type: Full-Time, Salaried Non-Exempt

The Role (What You'll Do)

Waste Solution Services (WSS) is seeking a highly detail-oriented and driven professional to lead waste contract negotiations, strengthen vendor relationships, and support day-to-day operational needs.

This role focuses on negotiating and managing waste service agreements while building and maintaining strong partnerships with vendors. The successful candidate will work across internal teams to secure competitive pricing, favorable contract terms, and reliable service while ensuring agreements meet operational requirements.

The ideal candidate thrives in a fast-paced environment, manages multiple priorities effectively, and is comfortable balancing contract negotiations with hands‑on operational responsibilities. They will bring strong organizational skills, sound judgment, and a proactive, solutions‑driven approach to vendor management.

Core Responsibilities

• Contract Negotiation & Management

  • Lead negotiations for waste and recycling service contracts to secure competitive pricing, favorable terms, and service quality.

  • Review service agreements and pricing structures to identify opportunities for cost savings and improved value.

  • Coordinate contract details and requirements with internal stakeholders.

  • Track negotiations, contract updates, and outstanding items to ensure timely completion.

• Vendor Relations & Relationship Management

  • Develop and maintain strong relationships with waste vendors and service providers.

  • Communicate with vendors regarding pricing, service expectations, contract terms, and operational needs.

  • Address vendor concerns and work collaboratively to resolve issues.

  • Follow up on vendor commitments to ensure agreed‑upon terms and service expectations are met.

  • Build productive vendor partnerships while advocating for WSS and its clients.

• Operational Coordination

  • Coordinate across internal teams to ensure service expectations and operational needs are met.

  • Support the resolution of vendor‑related service issues and contract questions.

  • Manage multiple requests simultaneously while maintaining accuracy and meeting deadlines.

  • Provide additional operational and administrative support as business needs arise.

• Problem-Solving & Process Improvement

  • Identify opportunities to improve contract negotiation processes and vendor management workflows.

  • Investigate pricing, service, and contract‑related concerns and coordinate appropriate resolutions.

  • Maintain organized documentation and ensure consistent follow‑through on outstanding matters.

  • Recommend practical solutions that improve efficiency, vendor performance, and service quality.

Requirements

• Strong negotiation skills, with a proven ability to manage contracts and vendor relationships.

• Exceptional attention to detail and organizational skills.

• Ability to manage multiple responsibilities and meet tight deadlines.

• Strong problem‑solving skills and the ability to handle customer service issues effectively.

• Excellent written and verbal communication skills.

• Strong interpersonal skills and the ability to build productive relationships with vendors and internal stakeholders.

• Ability to work under pressure and adapt to shifting priorities.

• Proactive, solutions‑driven mindset with strong follow‑through.

• Ability to work full‑time in an in‑office environment in Lawrence, NY.

Preferred Experience

• Experience in contract negotiation, vendor relations, procurement, or contract administration.

• Experience in waste management, recycling, facilities services, or other B2B service‑oriented industries.

• Familiarity with service agreements, pricing structures, and vendor performance management.

• Experience coordinating across multiple departments in a fast‑paced business environment.

• Demonstrated success negotiating favorable terms, resolving vendor issues, or improving operational processes.