Vendor Onboarding Specialist

Populus Group; Troy (MI); Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Tuition Reimbursement

Free Book Program

Snack Chats

Annual Training Fund

Community Service Hours

20 PTO Days

Job summary

Populus Group in Michigan is seeking a Supplier/Vendor Onboarding Specialist to guide contractor onboarding and screening processes. You will manage large volumes, prioritize priorities, and thrive in a team, detail-driven environment. Strong communication and critical thinking are essential for success.

The role supports hybrid work options, with candidates residing in Illinois or Michigan considered. You’ll collaborate across onboarding, vendor billing, and audits while keeping contractors

Qualifications

• Manage projects and tasks under tight timelines.
• Excellent verbal and written communications.
• Stay calm and confident with onboarding discussions.
• Prioritize and pivot in a fast-paced environment.
• Detail oriented and meticulously accurate.
• Critical thinker with problem solving abilities.

Responsibilities

• Create an elevated onboarding experience for independent contractors and suppliers.
• Schedule, facilitate, and evaluate screenings, onboards, re-vettings, and extensions.
• Communicate onboarding requirements to contractors, suppliers, and PG Customers.
• Provide real-time onboarding status updates and coordinate start dates.
• Maintain contractor files throughout onboarding.
• Assist with data entry and maintenance for onboards in various tools.
• Coordinate with Vendor Billing Services to ensure accurate bill/pay rates.
• Provide invoicing details for first submissions.
• Assist with customer and internal audits.
• Help set up background and drug testing with Employee Screening.
• Assist with ad hoc projects and stay updated on guidelines.
• Maintain Standard Operating Procedures regularly.

Skills

Project management

Time management

Communication

Detail oriented

Problem solving

Analytic skills

Job description

**Please note we are only considering candidates who currently reside in the state of Illinois or Michigan for this position. Our hybrid environment provides employees opportunities to connect, develop, and succeed, while still giving them autonomy and flexibility to work remotely or from a local office based on their needs.

The PG Difference

PG is a Minority and Veteran Owned Workforce Solutions company. Our culture and our brand are built around our people-first mentality. We place an emphasis on building relationships and getting to know our PG community and business before we train employees on their day-to-day jobs. Our goal is simple, to help our employees build a network of lasting relationships based on trust and respect for each other. This allows us to foster an environment that supports employees' choices to balance what’s most important to them. Our hybrid environment provides employees opportunities to connect, develop, and succeed, while still giving them autonomy and flexibility to work remotely or from a local office based on their needs.

We believe that everyone’s voice matters regardless of their role or tenure. Within PG, employees have access to leadership of all levels and the opportunity to give and receive feedback to influence change in both formal and informal ways. We also like to have quite a bit of fun along the way!

Job Description

As a Supplier/Vendor Onboarding Specialist (SOS) you will guide and assist our independent contractor and secondary supplier contractors through the PG screening and onboarding processes.

You’ll be successful in this role if you have a knack for process management. The right person for this role must be able to show initiative and able to manage large volume of requests and projects, and feel comfortable with prioritizing them. This role tends to be a strong fit for someone who thrives in a team environment and is comfortable managing their time across multiple priorities. Success here comes from being detail-oriented, thinking critically, enjoying problem-solving, and communicating clearly and confidently.

Responsibilities

• Responsible for creating an elevated onboarding experience for independent contractors and secondary suppliers.
• Schedule, facilitate, and evaluated candidate screenings, onboards, re-vettings, and extensions.
• Facilitate onboarding process including communication to independent contractors, secondary suppliers, and PG Customers of all onboarding requirements and expectations.
• Provide regular and real-time updates on onboarding status to the customer and coordinate start date details.
• Maintain contractor files through onboarding process.
• Assist with data entry and maintenance for onboards in various software tools.
• Partner with Vendor Billing Services team to ensure bill and pay rates are accurate during contractor's assignments and provide invoicing details for successful first submission.
• Assist with customer and internal audits.
• Assist with setting up background and drug testing for contractors. Partner with Employee Screening team to assist.
• Assist with ad hoc projects.
• Stay up to date on guidelines and laws tied to Independent Contractor recommendations.
• Maintain Standard Operating Procedures regularly.

Skills & Requirements

• Manage projects and tasks under tight timelines
• Excellent verbal and written communications
• Ability to stay calm and confident when dealing with difficult conversations related to onboarding requirements and recommendations
• Ability to prioritize and pivot in a fast-paced environment
• Detail oriented and meticulously accurate
• Critical thinker and creative problem slower
• Analytic skills a plus

We believe everyone deserves the opportunity to succeed. This is why it is so important to us that our employees' have access to a wide variety of development options to help them become better professionals and people. This includes informal opportunities for self-development, skills-based development, and formal training. The opportunities are endless, highlighting some of our options below:

• Our hybrid environment provides autonomy and flexibility to work remotely or from a local office based on team need
• Employee Development Program offering learning opportunities for varying levels of experience
• Tuition Reimbursement for both Undergraduate and Graduate Degrees
• Free Book Program (Yup, free books sent right to your door!)
• Internal development lunches and Snack Chats (Yes.. snacks!)
• Annual Training Fund
• Community Service Hours
• 20 Days PTO (Not Including Observed Paid Holidays!)

Projected Budget Compensation

Internal Hourly Base Compensation: $19.23-20.50

Bonus eligibility up to $4000

Cost of Labor Adjustment applicable in specific markets

Populus Group is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options. However, if you have questions about this position, please contact [e-mail].