Vendor Onboarding Specialist

Orgill, Inc.; Collierville (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

Orgill, Inc. is seeking a Vendor Onboarding Specialist to support onboarding, master data maintenance, and insurance compliance. You will ensure vendor information is accurate, records are complete, and internal controls are followed throughout the vendor lifecycle.

The role involves managing vendor records in the accounting system, monitoring insurance via myCOI, and collaborating with vendors and internal partners to resolve discrepancies and maintain compliance.

Qualifications

• Experience in vendor maintenance or onboarding is required.
• Strong Excel/Sheets skills and data accuracy.
• Excellent written and verbal communication with vendors and partners.

Responsibilities

• Collect and verify vendor documentation (W-9s, business info) and set up profiles.
• Maintain vendor records (banking, addresses) per internal controls.
• Audit vendor data to find duplicates and inactive accounts; coordinate corrections.
• Communicate with vendors and internal teams to obtain missing docs and resolve issues.
• Manage vendor insurance documents and compliance tracking in myCOI.

Skills

Excel

Data analysis

Attention to detail

Communication

Tools

Oracle Fusion

myCOI

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

• Posted on November 5, 2026

Locations

Showing 1 location

Collierville, TN 38017, USA

• On-site
• Travel Required : Yes
• Accounting
• Full-Time
• Requisition #: VENDO004591

Description

Position Overview

Orgill is seeking a detail-oriented and analytical Vendor Onboarding Specialist to support vendor onboarding, master data maintenance, and insurance compliance. This role ensures vendor information is accurate, documentation is complete, and internal controls are followed throughout the vendor lifecycle.

The specialist will manage vendor records within Orgill’s accounting system, oversee insurance tracking through myCOI, and collaborate with vendors and internal partners to resolve discrepancies and maintain compliance.

Job Summary

• Collect and verify vendor documentation, including W-9 forms and business information, and establish vendor profiles in the accounting system.
• Maintain vendor records, including banking details, contact information, and addresses, in accordance with internal controls and security procedures.
• Audit vendor records to identify duplicates, inactive accounts, and discrepancies; coordinate appropriate corrections and deactivations.
• Communicate with vendors and internal partners to obtain missing documentation, resolve issues, and ensure accurate records.
• Manage vendor insurance documentation and compliance tracking through the myCOI platform.
• Monitor policy expiration dates, send follow-up requests, and address missing or expired insurance documentation.
• Maintain accurate compliance records and elevate unresolved issues as needed.
• Assist with vendor-related Accounts Payable activities, reporting, research, and discrepancy resolution.
• Use spreadsheets and accounting systems to maintain data accuracy, monitor outstanding items, and support process improvements.
• Perform other related duties as assigned.

Required Qualifications

• At least one year of experience in vendor maintenance, vendor onboarding, Accounts Payable, or a related function.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Strong analytical, critical-thinking, and problem-solving skills.
• Excellent attention to detail and commitment to data accuracy, confidentiality, and internal controls.
• Strong written and verbal communication skills, with the ability to proactively follow up with vendors and internal partners.
• Effective organizational skills and the ability to manage multiple priorities independently.

Preferred Qualifications

• Experience with Oracle Fusion or another ERP or accounting system.
• Familiarity with myCOI, insurance compliance platforms, or automated workflow tools.
• General knowledge of Accounts Payable operations and vendor master data management.

Travel Required

Yes . 10%

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.