Vendor Manager

Jobtailor; Hubbard (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Texas seeks an experienced Vendor Manager to coordinate onboarding, manage contracts, and support procurement and finance teams. You will handle NDA/VMSA execution, redline reviews, and maintain vendor data accuracy across systems.

The role requires strong organizational and communication skills, with a proactive, problem‑solving mindset and a focus on data integrity and performance metrics. Collaboration with sales, operations, and finance is essential.

Qualifications

• 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and relationship‑building abilities.
• Proactive, problem‑solving mindset and ability to turn challenges into solutions.
• Familiarity with contract terms, compliance requirements, and performance metrics.
• Exceptional accuracy and attention to detail.
• Flexibility to respond to changing circumstances and expectations.
• Provide exceptional client and vendor relationships, ensuring success with preferred suppliers.
• Knowledge of Salesforce, DocuSign, Smartsheet and Office applications.

Responsibilities

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration.
• Facilitate NDA and VMSA execution via DocuSign to required signers.
• Review contracts including redlines and negotiations.
• Track tasks and monitor incoming requests from internal and external sources.
• Collaborate with sales, procurement, operations, and finance on contracts, MSAs, SOWs, and timelines.
• Maintain vendor records and ensure data integrity.
• Identify opportunities to improve vendor relationships.
• Maintain vendor information folders with contacts, services, and performance records.
• Track and report on purchase orders and vendor invoicing activity.
• Support department contracts and contract repository expiration tracker.
• Advise stakeholders on onboarding framework and provide comparative analysis for contract awards.
• Coordinate with Accounts/Finance to align payable/receivable with active contracts.
• Assist site teams with budgeting and forecasting using trackers and historical data.
• Be a resource on contract procedures and policy changes for vendor management.

Skills

Vendor management

Procurement coordination

Supply chain operations

Communication

Contract terms knowledge

Education

Bachelor’s degree in business administration, accounting, legal studies, finance, or related

Tools

Salesforce

DocuSign

Smartsheet

OneNote

Microsoft Office

Job description

Responsibilities

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration.
• Facilitating NDA and VMSA execution via DocuSign to required signers.
• Strong knowledge of contracts review including redlines and negotiations.
• Tracking tasks and monitoring incoming requests both internal and external.
• Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines.
• Maintain accurate vendor records in our systems and ensure data integrity.
• Identify opportunities to improve vendor relationships.
• Maintain folders that contain vendor information, including contact details, services offered, and performance records.
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.
• Supports all department contracts, including the administration of a contract repository and expiration tracker.
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
• Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.
• Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.
• Strong emphasis with Capital Projects and purchasing of goods for our customes.

Requirements

• 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and relationship‑building abilities.
• A proactive, problem‑solving mindset and a knack for turning challenges into solutions.
• Familiarity with contract terms, compliance requirements, and performance metrics.
• Exceptional accuracy and attention to detail.
• Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
• Solid work ethic and integrity, able to work effectively and be self‑directed.
• Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.
• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study.
• Knowledge of Salesforce, OneNote, Smartsheet and DocuSign.
• Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
• Familiarity with strategic sourcing processes.
• Experience working in facilities management, critical facilities, or data centers.

Core Competencies

Demonstrates expertise in vendor management, procurement coordination, and contract administration, with a strong focus on compliance, data integrity, and relationship‑building. Proficient in utilizing tools like Salesforce and DocuSign to enhance vendor onboarding and management processes.

Tools & Technologies

• Salesforce
• DocuSign
• Microsoft Office
• Smartsheet
• OneNote