Vendor Management Specialist

WaterBridge; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision, &Prescription

Voluntary Life Insurance for Employee,

Company-paid Life and AD&D Insurance

Short Term & Long Term Disability – Co

401(k) or Roth 401(k) Retirement Plan

Flexible Paid Time Off

And many other benefits not listed

Job summary

WaterBridge is seeking a Vendor Management Specialist to manage vendor data, onboarding, compliance, and cross-department collaboration. The role includes validating banking details, tax IDs, and insurance certificates, while supporting the legal team with agreements. The position is full-time with a hybrid schedule in Houston, TX.

The ideal candidate will have 3+ years in vendor management, strong detail orientation, and excellent communication skills to coordinate with offices and vendors.

Qualifications

• Vendor management experience in any industry is strongly preferred.
• Strong organizational skills and attention to detail.
• Able to manage multiple projects in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proactive collaboration with stakeholders across departments.

Responsibilities

• Collect vendor data and documentation and onboard into systems such as Workday.
• Validate banking details and enroll suppliers for ACH payments.
• Verify Tax Registration numbers and maintain supplier records.
• Provide onboarding documentation to suppliers for internal use.
• Assist legal team with executing vendor agreements.
• Identify high-risk vendors and ensure regulatory compliance.
• Process vendor change requests including contacts and banking info.
• Maintain and clean the Vendor Master file and flag inactive vendors.
• Verify Insurance certificates and track expirations.
• Analyze vendor records to identify duplicates or incomplete data.

Skills

Vendor management

Attention to detail

Time management

Verbal and written communication

Cross-functional collaboration

Education

High school diploma or GED

Associate’s or college degree preferred

Tools

Workday

OSV

Veriforce

Job description

WaterBridge is excited to announce a unique opportunity for a Vendor Management Specialist to become a pivotal part of our team at WaterBridge. In this role, you will make significant contributions to our vendor and supplier accounts. This role will oversee all vendor and supplier requests and account maintenance. This role will work closely with multiple departments and management.

Primary Duties & Responsibilities

• Collecting vendor data and documentation from an approved vendor and integrating the vendor in Workday.
• Validating banking details and enrolling the supplier with ACH payments.
• Validating Tax Registration numbers.
• Providing suppliers with internal documentation for customer onboarding.
• Assisting the legal team with executing agreements.
• Identifying high-risk vendors and ensuring they comply with high-risk regulations.
• Processing vendor change requests such as contact and banking information.
• Cleaning the Vendor Master file (making notations on inactive vendors with no activity within the last 18 months).
• Verifying Insurance Certificates, expiration, and collecting information if expired or missing.
• Analyzing vendor records to identify duplicate vendors and/or vendors with incomplete information.

Qualifications & Requirements

• High school diploma or GED (Associate’s or college degree preferred).
• Thrives in a fast-paced environment and can manage multiple projects at the same time.
• Collaborates effectively and frequently with office and field team members, leaders, and vendors.
• Must have strong organizational skills.
• Must be highly detailed oriented.
• Have excellent problem-solving skills and good time management to balance competing priorities and deadlines.
• Ability to switch focus quickly when urgent needs pop up.
• Have strong verbal and written communication skills.
• Be proficient in project management, analytics, Excel, Word, Adobe Pro (editing, redacting, preparing, and creating documents).
• Have experience with Workday, OSV, and Veriforce is strongly preferred.
• Have at least 3 years of Vendor Management experience within any industry is strongly preferred.

Working Conditions/Environment

Operates in a professional and/or business casual office environment.

Position Type

This is a full-time position.

Shift

Shift includes standard work week with half day Fridays.

Monday – Thursday (9 hours) & Friday (4 hours).

Hybrid Position

Hybrid position, with the flexibility to work remotely.

Position Location

Houston, TX

Benefits

• Medical, Dental, Vision, & Prescription Drug Coverage
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match
• Flexible Paid Time Off
• And many other benefits not listed here

About Us

The WaterBridge group of companies is a fast-paced and growing organization. Our business lines include produced water handling and recycling, land management and environmental solutions. Our employees provide essential services to unlock sustainable American energy production every day, and we are continually seeking dedicated individuals who thrive on both creativity and challenge to be a part of our team. We pride ourselves for our strong commitment to our employees and for creating a workplace where employees feel genuinely valued and connected. Join our entrepreneurial and innovative team today!

WHO WE ARE

At WaterBridge, we believe that our people make the difference! We are committed to provide our employees with personal development and growth opportunities. We've been leading the emergence and evolution of the midstream water sector since 2015, backed by our strong core values and operational excellence. WaterBridge owns and operates permanent, integrated water infrastructure networks to address the long term produces water management requirements of E&P companies.

Our Mission

To make WaterBridge the standard bearer for the water midstream industry.

Core Values

SAFETY

Safety is important. We demand a personal commitment at all levels within the organization. Everyone has the right and responsibility to speak up and stop any unsafe work being performed.

TEAMWORK + COLLABORATION

We work with humility and courage to be a team player. We define success by contribution and not competition. We consider the impact we have on others before we act.

INTEGRITY + TRUST

We honor our commitments. We demonstrate a propensity to trust and act in the very best interest of all. We do not tolerate dishonesty or intimidation.

AUTHENTIC COMMUNICATION

We are honest and respectful. We genuinely listen to each other and encourage healthy debate. We do not spin the truth, have hidden agendas, or hide information.

ACCOUNTABILITY FOR RESULTS

We hold ourselves accountable and take responsibility for results, regardless of outcome. We learn from our mistakes, encourage feedback, and increase our capabilities. We do not overpromise or underdeliver.

ENTREPRENEURIAL INNOVATION

Everyone is a leader: we “think big” in everything we do and encourage new ideas. We strive for continuous improvement and encourage responsible risk taking. We do not play it safe due to complacency.

WaterBridge is an Equal Opportunity Employer

At WaterBridge, we believe that our people make the difference! We are committed to provide our employees with personal development and growth opportunities. We've been leading the emergence and evolution of the midstream water sector since 2015, backed by our strong core values and operational excellence. WaterBridge owns and operates permanent, integrated water infrastructure networks to address the long term produces water management requirements of E&P companies.