Vendor Management Analyst

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP; Washington (District of Columbia); Hybrid; USD 75,000 - 95,000; Full time

Job summary

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP seeks a Vendor Management Analyst to support the firm’s vendor lifecycle, performance monitoring, risk and compliance activities, and vendor data management.

You will partner with Financial Services, IT, Operations, and department leaders to ensure vendors deliver services per contract terms and regulatory requirements. The role may be hybrid/onsite across U.S. offices.

Qualifications

• Bachelor’s degree in Business Administration, Procurement, Finance, or related field, or equivalent experience.
• Three to five years of experience in vendor management, procurement, contract administration, or supplier management.
• Experience in a law firm or professional services environment preferred.

Responsibilities

• Support end-to-end vendor lifecycle processes, including onboarding, performance monitoring, renewals, and offboarding.
• Serve as a point of contact for vendor inquiries and coordination, escalating issues as appropriate.
• Maintain effective working relationships with vendors and internal stakeholders to support clear communication and timely issue resolution.
• Assist with vendor transition and offboarding activities to ensure continuity of services and proper closure of obligations.
• Monitor vendor performance against contractual terms, SLAs, and KPIs.
• Assist in tracking performance issues and remediation actions.
• Support invoice validation, billing discrepancy resolution, and cost analysis in partnership with Financial Services and internal lead contact.
• Prepare data, dashboards, and materials for vendor business reviews and leadership reporting.
• Assist with vendor due diligence and risk assessments, including collection and validation of required documentation.
• Support compliance with firm policies, regulatory requirements, and internal control standards.
• Maintain accurate and centralized vendor records to support audit readiness.
• Identify and elevate potential contract, compliance, or operational risks.
• Develop and maintain vendor performance reports, dashboards, surveys, and analytics.
• Analyze vendor data to identify performance trends, risks, and improvement opportunities.
• Support development and maintenance of SOPs, templates, and guidance documentation.
• Assist in process improvement initiatives, including standardization, automation, and enhanced reporting.
• Support administration of vendor and contract management systems and collaboration platforms.

Skills

Vendor governance

Analytical skills

Reports & dashboards

Communication skills

Microsoft Office

Education

Bachelor’s degree in Business Administration/Procurement/Finance

Tools

Vendor management systems

Excel

Dashboards (Power BI/ Tableau)

Job description

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

Role Overview

The Vendor Management Analyst supports the firm’s vendor management and procurement operations by assisting with the full vendor lifecycle, performance monitoring, risk and compliance activities, and vendor data management. This role works with the Vendor Manager to partner closely with Financial Services, IT, Operations, department leaders, and other internal stakeholders to ensure vendors deliver services in accordance with contractual terms, firm standards, and regulatory requirements.

The Vendor Management Analyst plays a key role in maintaining accurate vendor records, analyzing vendor performance data, supporting due diligence and onboarding processes, and contributing to continuous improvement of vendor management practices and tools.

Responsibilities

Department Operations

• Support end-to-end vendor lifecycle processes, including onboarding, performance monitoring, renewals, and offboarding.
• Serve as a point of contact for vendor inquiries and coordination, escalating issues as appropriate.
• Maintain effective working relationships with vendors and internal stakeholders to support clear communication and timely issue resolution.
• Assist with vendor transition and offboarding activities to ensure continuity of services and proper closure of obligations.

Contract, Performance & Financial Monitoring

• Monitor vendor performance against contractual terms, SLAs, and KPIs.
• Assist in tracking performance issues and remediation actions.
• Support invoice validation, billing discrepancy resolution, and cost analysis in partnership with Financial Services and internal lead contact.
• Prepare data, dashboards, and materials for vendor business reviews and leadership reporting.

Risk, Compliance & Governance

• Assist with vendor due diligence and risk assessments, including collection and validation of required documentation.
• Support compliance with firm policies, regulatory requirements, and internal control standards.
• Maintain accurate and centralized vendor records to support audit readiness.
• Identify and elevate potential contract, compliance, or operational risks.

Data, Reporting & Process Improvement

• Develop and maintain vendor performance reports, dashboards, surveys, and analytics.
• Analyze vendor data to identify performance trends, risks, and improvement opportunities.
• Support development and maintenance of SOPs, templates, and guidance documentation.
• Assist in process improvement initiatives, including standardization, automation, and enhanced reporting.
• Support administration of vendor and contract management systems and collaboration platforms.

Qualifications

• Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, Finance, or related field, or equivalent experience.
• Three to five years of experience in vendor management, procurement, contract administration, or supplier management.
• Experience in a law firm or professional services environment preferred.

Skills & Competencies

• Working knowledge of contracts, commercial terms, and vendor governance principles.
• Strong analytical skills with experience creating reports and dashboards.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Collaborative, service-oriented approach to working with internal teams and vendors.
• Proficiency with Microsoft Office and vendor or contract management systems.
• Sound judgment, discretion, and commitment to ethical business practices.

If you are a strategic thinker with a passion for promoting success, we would love to hear from you.

The role may be based in any of our U.S. Offices and requires a hybrid/onsite work schedule. The base annual pay range for this role is between $75,000 - $95,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

Our privacy policy for applicants can be found here.

Equal Opportunity Employer