Vendor Data Specialist

Medline Industries, LP; United States; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Life and disability

401(k) contributions

Paid time off

Job summary

Medline Industries, LP is seeking a data-driven professional to oversee vendor data synchronization and analyze dozens of data points and reports. The role requires sound judgment, problem solving, and decisions with material financial impact across multiple business areas.

Major responsibilities include item lifecycle management, base cost pricing, discrepancy reconciliation, and collaboration with Vendor Relations, Quality, Finance, Contracts, and Inventory teams to drive improvements.

Qualifications

• Bachelor’s degree or equivalent professional experience in a related field.
• Experience in a fast-paced environment analyzing large data sets with deadlines.
• Provide customer service to internal and external requestors and manage portfolio analytics.

Responsibilities

• Execute item creation, maintenance, discontinuation, and reactivation while coordinating vendor data.
• Oversee cost pricing, reconcile discrepancies, and negotiate vendor terms.
• Analyze divisional reports to identify surplus and manage restocking negotiations.
• Review portfolio analytics and submit process improvements to management.
• Maintain shared mailboxes and respond to requests in a timely manner.
• Submit files and projects to management and teams within timelines.
• Collaborate with Vendor Relations, Quality, Finance, Contracts, Inventory Management and others.

Skills

Data analysis

Discrepancy resolution

Time management

Relationship building

Advanced Excel macros

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

SAP

Zendesk

Job description

Job Summary

Ensure vendor data and Medline data are in sync by overseeing and analyzing dozens of different data points/reports. Routinely involves judgement calls, exercising discretion, and problem-solving skills that stem from vendor and customer-identified discrepancies. Requires a thorough understanding of several areas of the business that consistently leads to making decisions that have material financial implications.

Job Description

MAJOR RESPONSIBILITIES:

• Execute item creation(s), subsequent maintenance, discontinuation(s), and reactivation(s). Coordinate vendor mergers, analysis of daily discrepancy report(s), and investigate vendor files/communications for needed changes.


• Oversee acquisition and base cost pricing with a high attention to detail. Reconcile discrepancies that can hinder both vendor and customer relationships if not reconciled timely and/or communicated appropriately. Evaluate vendor adherence to distribution agreement(s), facilitate effective date negotiations when situations occur that may not be explicitly covered, and make formal recommendations to Vendor Relations on changes needed to avoid in the future.


• Analyze divisional reports and system data to identify product surplus. Obtain authorization from vendor(s) to return and exercise judgment in handling restocking fee negotiations to minimize divisional losses.


• Review portfolio analytics to submit process improvement recommendations to management for business impact.


• Maintain shared mailboxes and respond to requests in a timely manner.


• Submit assigned files and/or projects to management, vendor(s) and/or internal team(s) within provided timelines.


• Establish and maintain a close working relationship with the following groups: Vendor Relations, Vendor Representatives, Quality, Finance [A/P], Chargebacks, Contracts, Inventory Management and other appropriate personnel.

MINIMUM JOB REQUIREMENTS:

Education:

• Bachelor’s degree or equivalent professional experience in a related field

Certification / Licensure:

• None

Work Experience:

• Experience working in a fast-paced environment, analyzing large data sets, and adhering to competing deadlines without compromising accuracy/quality. Provide customer service to internal and external requestors and manage workloads that necessitate portfolio-specific analytics to occur for departmental success and process improvement(s).

Knowledge / Skills / Abilities:

• Intermediate skill level in Microsoft Excel (i.e. VLOOKUP, Pivot Tables, IF Statements, SUM function and sort/filter).


• Basic skill level in Microsoft Word (i.e. formatting, inserting headers, outlines/bullets, page breaks, pictures and charts).


• Intermediate skill level in Microsoft Outlook (i.e. creating folders, categories, utilizing calendar, and coordinating meetings).

PREFERRED JOB REQUIREMENTS:

Education:

• Bachelor’s degree.

Certification / Licensure:

• None

Work Experience:

• None

Knowledge / Skills / Abilities:

• Advanced time management skills to ensure daily work, discrepancies and/or projects are accomplished within given SLA’s.


• Experience building and maintaining relationships within and between teams/vendors.


• Advanced skill level in Microsoft Excel (i.e. macros and advanced formulas).


• Exposure/experience with SAP and/or Zendesk

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$23.25 - $33.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.