Vendor Data Specialist

Medline; Chicago (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) contributions

Paid time off

Job summary

Medline in Chicago seeks a Vendor Data Analyst to ensure vendor data and Medline data stay in sync by overseeing and analyzing dozens of data points and reports. You will exercise judgment and problem-solving to resolve discrepancies with material financial impact.

The role requires strong data analysis skills, Excel proficiency, and collaboration with Vendor Relations, Finance, and Inventory teams. Bachelor’s degree is required; SAP and Zendesk familiarity is preferred.

Qualifications

• Bachelor's degree or equivalent professional experience in a related field.
• Experience working in a fast-paced environment, analyzing large data sets, and meeting competing deadlines without compromising quality.

Responsibilities

• Execute item creation(s), maintenance, discontinuation(s), and reactivation(s).
• Coordinate vendor mergers and analysis of daily discrepancy reports.
• Investigate vendor files/communications for needed changes.
• Oversee acquisition and base cost pricing with high attention to detail.
• Reconcile discrepancies affecting vendor and customer relationships in a timely manner.
• Evaluate vendor adherence to distribution agreements and negotiate effective dates.
• Submit process improvement recommendations to management.
• Maintain shared mailboxes and respond to requests promptly.
• Establish relationships with Vendor Relations, Vendor Representatives, Quality, Finance, Contracts, Inventory Management and other personnel.

Skills

Excel

Word

Outlook

Data analysis

Education

Bachelor's degree

Tools

SAP

Zendesk

Job description

Job Summary

Ensure vendor data and Medline data are in sync by overseeing and analyzing dozens of different data points/reports. Routinely involves judgement calls, exercising discretion, and problem-solving skills that stem from vendor and customer-identified discrepancies. Requires a thorough understanding of several areas of the business that consistently leads to making decisions that have material financial implications.

Job Description

MAJOR RESPONSIBILITIES: Execute item creation(s), subsequent maintenance, discontinuation(s), and reactivation(s). Coordinate vendor mergers, analysis of daily discrepancy report(s), and investigate vendor files/communications for needed changes. Oversee acquisition and base cost pricing with a high attention to detail. Reconcile discrepancies that can hinder both vendor and customer relationships if not reconciled timely and/or communicated appropriately. Evaluate vendor adherence to distribution agreement(s), facilitate effective date negotiations when situations occur that may not be explicitly covered, and make formal recommendations to Vendor Relations on changes needed to avoid in the future. Analyze divisional reports and system data to identify product surplus. Obtain authorization from vendor(s) to return and exercise judgment in handling restocking fee negotiations to minimize divisional losses. Review portfolio analytics to submit process improvement recommendations to management for business impact. Maintain shared mailboxes and respond to requests in a timely manner. Submit assigned files and/or projects to management, vendor(s) and/or internal team(s) within provided timelines. Establish and maintain a close working relationship with the following groups: Vendor Relations, Vendor Representatives, Quality, Finance [A/P], Chargebacks, Contracts, Inventory Management and other appropriate personnel.

MINIMUM JOB REQUIREMENTS

Education: Bachelor's degree or equivalent professional experience in a related field

Certification / Licensure: None

Work Experience: Experience working in a fast-paced environment, analyzing large data sets, and adhering to competing deadlines without compromising accuracy/quality. Provide customer service to internal and external requestors and manage workloads that necessitate portfolio-specific analytics to occur for departmental success and process improvement(s).

Knowledge / Skills / Abilities: Intermediate skill level in Microsoft Excel (i.e. VLOOKUP, Pivot Tables, IF Statements, SUM function and sort/filter). Basic skill level in Microsoft Word (i.e. formatting, inserting headers, outlines/bullets, page breaks, pictures and charts). Intermediate skill level in Microsoft Outlook (i.e. creating folders, categories, utilizing calendar, and coordinating meetings).

PREFERRED JOB REQUIREMENTS

Education: Bachelor's degree.

Certification / Licensure: None

Work Experience: None

Knowledge / Skills / Abilities: Advanced time management skills to ensure daily work, discrepancies and/or projects are accomplished within given SLA's. Experience building and maintaining relationships within and between teams/vendors. Advanced skill level in Microsoft Excel (i.e. macros and advanced formulas). Exposure/experience with SAP and/or Zendesk.

Equal Opportunity Employer

Medline Industries, LP is an equal opportunity employer.

Equal Opportunity Statement

Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Culture and Belonging

We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Benefits

• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
• For a more comprehensive list of our benefits please click here.

Salary

The anticipated salary range for this position: $23.25 - $33.75 Hourly. The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

About the Company

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.