Vendor & Contract Manager

Lake Butler Hospital; Doctor Phillips (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Lake Butler Hospital seeks a Vendor and Contract Manager to oversee the lifecycle of vendor agreements, ensuring policy compliance and supporting procurement processes.

The role requires five years of contracting experience in healthcare or a related field, strong organizational and legal compliance knowledge, and the ability to coordinate multiple stakeholders to meet deadlines.

Qualifications

• Bachelor's degree; five years of healthcare, public-sector, grant-funded, or complex services contracting; working knowledge of Uniform Guidance and HIPAA contracting.
• Proven experience in contract management, procurement, or vendor relations.
• Strong understanding of legal and compliance requirements related to contracts.
• Excellent organizational and record-keeping skills.
• Ability to coordinate multiple stakeholders and manage deadlines effectively.
• Attention to detail and analytical thinking.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Complete and retain the agreement-classification determination prior to contract award.
• Coordinate procurement activities, including exclusions screening, conflict disclosures, insurance, licensure, BAA/DUA, and legal review processes.
• Maintain the contract register, obligation balances, deliverable schedules, amendment history, and renewal/closeout dates.
• Ensure work does not commence before all required approvals are obtained and route any contract changes through written amendments.
• Collaborate with program owners and legal counsel to address performance concerns and issue cure notices.

Skills

Contract management

Procurement

Vendor relations

Regulatory compliance

Cross-functional coordination

Record-keeping

Attention to detail

Analytical thinking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Description

Vendor and Contract Manager

We are seeking a detail-oriented and proactive Vendor and Contract Manager to oversee the lifecycle of vendor agreements and ensure compliance with organizational policies. This role offers an excellent opportunity to contribute to our procurement processes, manage contractual obligations, and support our commitment to operational excellence. The ideal candidate will possess strong organizational skills, legal acumen, and the ability to coordinate cross-functional activities effectively.

Key Responsibilities:

• Complete and retain the agreement-classification determination prior to contract award.
• Coordinate procurement activities, including exclusions screening, conflict disclosures, insurance, licensure, BAA/DUA, and legal review processes.
• Maintain the contract register, obligation balances, deliverable schedules, amendment history, and renewal/closeout dates.
• Ensure work does not commence before all required approvals are obtained and route any contract changes through written amendments.
• Collaborate with program owners and legal counsel to address performance concerns and issue cure notices.

This is a grant funded position through September 30, 2027 and may be temporary. Funding beyond September 30, 2027 is not guaranteed.

Our organization values a collaborative and innovative culture, offering opportunities for professional growth and development. Join us to be part of a dynamic team committed to operational integrity and excellence.

Requirements

Skills and Qualifications:

• Bachelor's degree; five years of healthcare, public-sector, grant-funded, or complex services contracting; working knowledge of Uniform Guidance and HIPAA contracting.
• Proven experience in contract management, procurement, or vendor relations.
• Strong understanding of legal and compliance requirements related to contracts.
• Excellent organizational and record-keeping skills.
• Ability to coordinate multiple stakeholders and manage deadlines effectively.
• Attention to detail and analytical thinking.
• Proficiency in Microsoft Office Suite.