Vehicle Title Specialist

Dave Sinclair Buick GMC; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Dave Sinclair Buick GMC is seeking a Title Clerk to manage processing of vehicle title applications, maintain titles for in-stock vehicles, and ensure the accuracy of the title fee schedule. In this role you will verify funds and liens, communicate title regulations to management and sales, and oversee out-of-state titles while keeping detailed logs and producing timely titles for customers.

The position requires attention to detail, good math skills, and prior accounting or licensing agency

Qualifications

• Excellent math and verbal skills; these skills may be tested.
• At least one year of accounting or licensing agency experience.

Responsibilities

• Verify that funds have been collected and the correct lien holder paid off before processing title applications.
• Check for accuracy in the application and complete any missing items.
• Keep management and the sales department informed of all title regulations.
• Maintain either a documentation manual or computer inquiry system to verify out-of-state titles.
• Perform a monthly “title to vehicle” inventory check and report to management any missing titles and their status.
• Purify the title fees schedule and provide management with a listing of any uncollected fees. Refund any excess fees according to management’s guidelines.
• Provide periodic training sessions to F&I managers and sales personnel about title regulations and procedures. Issue written memo whenever regulations change.
• Attend seminars held by local licensing bureaus and any available training meetings on title regulations.
• Mail title work to customer in a timely manner
• Collect all lien releases for trade titles
• Obtain license plates for lease deals
• Pay Illinois tax, title and license for all Illinois deals
• Send out red folders to salesmen for deals that are missing items
• Maintain logs for titles needed, lien releases needed and purchase titles needed
• Make sure that all titles are filed away properly in the title books
• Prepare and apply for duplicate titles when needed
• Make sure the deal file is complete before delivering paperwork to the customer
• Accomplish other tasks as required by management.

Skills

Excellent math and verbal skills

Accounting/licensing experience

Job description

Dave Sinclair Buick GMC is seeking a Title Clerk to manage processing of vehicle title applications, maintain titles for in-stock vehicles, and ensure the accuracy of the title fee schedule. In this role you will verify funds and liens, communicate title regulations to management and sales, and oversee out-of-state titles while keeping detailed logs and producing timely titles for customers.

The position requires attention to detail, good math skills, and prior accounting or licensing agency