Vehicle Operations Support Specialist II

Cox Automotive Canada; Matteson (IL); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Bereavement leave

Voting leave

Jury duty leave

Parental leave

Job summary

MSCOX in the United States is seeking a Vehicle Operations Support Specialist to oversee reconditioning for wholesale and retail channels. You will monitor activities, manage client expectations, and ensure accurate information and paperwork are recorded in the system.

The role requires clerical experience, strong communication, and proficiency with office software. You will work with AS400/VCF/RPP systems and support safety and process improvements within the team.

Qualifications

• Clerical or administrative support experience required.
• Strong organization and communication skills.
• Proficient with standard office software and data entry.

Responsibilities

• Perform clerical and administrative duties relating to vehicle recon fulfillment and meet client SLAs.
• Maintain client account agreements, vehicle files, and records of reconditioning work.
• Create, maintain, and audit charges for reconditioning fees.
• Analyze client reports and vehicle throughput via daily queries.
• Enter all pertinent information into software applications and verify accuracy.

Skills

Communication skills

Organizational skills

Advanced computer software skills

Data entry

Attention to detail

Education

High School Diploma or equivalent

Tools

AS400

VCF

RPP

Job description

This position oversees vehicle reconditioning, including wholesale and retail, through the reconditioning market center. The Vehicle Operations Support Specialist monitors and communicates all reconditioning activities, manages client expectations, and verifies that required information, paperwork, and data entry are accurate.

Job Responsibilities

• Perform various clerical and administrative duties relating to vehicle recon fulfillment, meeting all clients' SLAs
• Maintain client account agreements, vehicle files, records of the completion of reconditioning work, and other required information.
• Create, maintain, and audit accurate charges for reconditioning fees related to vehicles processed.
• Analyze and manage clients' reports and vehicle throughput via daily report/query capabilities.
• Perform data entry and verify that customer vehicle information is accurately recorded in the system.
• Respond to client and corporate inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems.
• Receive vehicle and registration information from clients interested in reconditioning services.
• Enter all pertinent information into software applications, AS400, and RPP, and approved work requested by the client.
• Utilize the AS400/VCF/RPP systems to monitor and track vehicle repairs.
• Communicate with Recon Shop management and posting & procurement to meet client SLAs
• Monitor vehicles through the reconditioning fulfillment process to ensure timeline commitment is met.
• Review completed work, ensuring clients' tracking and processing are achieved and/or exceeded.
• Work with finance/local management to ensure customers are charged accurately.
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence.
• Perform other duties as assigned by management.

Qualifications

• High School Diploma or equivalent
• 2 years of clerical or administrative support experience
• Valid driver's license and safe driving record.
• Excellent communication and organizational skills.
• Advanced computer software skills necessary.
• Must be able to use general office equipment (i.e., copier, fax machine, etc.).
• Ability to perform repetitive data entry tasks and manual dexterity.
• Vision abilities required include close, distance, and depth perception.
• Ability to sit or stand for prolonged periods of time. Regularly required to stand, walk, reach, talk, and hear. Frequently required to stoop, kneel, crouch, bend, squat, and

MSCOX

USD 18.22 - 27.36 per hour

Compensation

Hourly pay rate is in the range of $18.22 - $27.36/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets