Vehicle Inventory Services Administrator

Lithia & Driveway; Medford (MA); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental and Vision Plans

Paid Holidays

PTO: 80 hours front-loaded on day 1

Short and Long-Term Disability

Paid Life Insurance

401(k) Retirement Plan

Employee Stock Purchase Plan

Lithia Learning Center

Vehicle Purchase Discounts

Wellness Programs

Job summary

Lithia & Driveway is seeking a Vehicle Inventory Services Administrator to support internal inventory operations and ensure accurate records, invoices, and flooring transactions. You will work with multiple systems and teams to keep operations moving smoothly.

The role emphasizes data accuracy, attention to detail, and proficiency in MS Office, particularly Excel, with opportunities to contribute to process improvements and special projects.

Qualifications

• Accurate data entry with strong attention to detail.
• Experience reconciling, validating, or analyzing information across multiple sources.
• Proficiency with Microsoft Office, especially Excel.
• Excellent written and verbal communication; strong time-management.

Responsibilities

• Maintain accurate vehicle inventory records across multiple systems and databases.
• Review, validate, and process inventory transactions, flooring payoffs, and related documents.
• Manage assigned store inventories, work queues, and requests with data integrity.
• Research discrepancies, make necessary corrections, and verify information across sources.
• Pull, create, and post invoices for new vehicle inventory while maintaining data integrity.
• Monitor inventory notices and communicate issues to leadership.
• Collaborate with internal teams to resolve questions and support inventory operations.
• Contribute to special projects and process improvements as needed.

Skills

Data entry

Attention to detail

Excel

MS Office

Data reconciliation

Time management

Communication

Education preferred

Education

Associate's or Bachelor's degree preferred

Job description

Dealership:

L0105 Lithia Home Office

Lithia & Driveway | Vehicle Inventory Services Administrator

At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We’ve built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

We’re looking for a Vehicle Inventory Services Administrator to support our inventory operations team. In this role, you’ll play an important part in ensuring vehicle inventory records, invoices, and flooring transactions are accurate, complete, and processed efficiently. You’ll work behind the scenes with internal teams, systems, and data to help keep our operations moving forward.

Location: Medford, OR (Onsite)

Compensation Range: $16.85–24.05/hr, with a typical starting range of $19.00–$21.00/hr. Actual pay offered may vary depending on skills, experience, job-related knowledge, and physical location. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.

What You’ll Do

• Maintain accurate vehicle inventory records using multiple systems, databases, and manufacturer platforms.
• Review, validate, and process inventory transactions, flooring payoffs, and related documentation.
• Manage assigned store inventories, work queues, and requests while ensuring accurate data entry.
• Research discrepancies, make necessary corrections, and verify information across multiple sources.
• Pull, create, and post invoices for new vehicle inventory while maintaining data integrity.
• Monitor inventory notices and communicate issues, unusual findings, and improvement opportunities to leadership.
• Collaborate with internal teams to resolve questions and support efficient inventory operations.
• Contribute to special projects and process improvement initiatives as needed.

What You’ll Bring

• Strong data entry skills with a focus on accuracy and quality
• Advanced attention to detail and the ability to identify discrepancies
• Proficiency with Microsoft Office, particularly Excel
• Experience reconciling, validating, or analyzing information across multiple sources
• Strong organizational and time-management skills
• Ability to prioritize tasks and work efficiently in a fast-paced environment
• Clear written and verbal communication skills
• Associate’s or Bachelor’s degree preferred

We offer a comprehensive benefits package designed to support you and your family, including:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO: 80 hours front-loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

For a more detailed view, visit: www.totalrewards.lithiadriveway.com.

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Reasonable accommodations may be made to enable individuals to perform the essential functions.