Vehicle & Equipment Maintenance Superintendent

Town-of-Vienna; Vienna (VA); On-site; USD 106,000 - 171,000; Full time

Job summary

Town of Vienna seeks a strategic Vehicle Maintenance Superintendent to oversee the Town’s fleet and equipment operations. This leadership role ensures safety, reliability, and cost-effective performance of vehicles supporting essential services.

You will direct maintenance and repair, manage budgets and procurement, guide Vehicle Replacement planning, and ensure compliance with OSHA and state/federal mandates to support a well-maintained municipal fleet.

Qualifications

• Requires an Associate's Degree or specialized two-year coursework in automotive mechanics, diesel mechanics, heavy equipment mechanics, automotive electronic diagnostic procedures, business administration, or closely related area.
• Six years supervisory/managerial automotive and equipment repair/maintenance experience.
• Experience in budgeting, procurement and vehicle replacement planning.

Responsibilities

• Oversee Town-wide automotive fleet and equipment; ensure safety and compliance with state/federal standards.
• Direct maintenance and repair operations; manage schedules and resources.
• Coordinate budgeting, procurement, and the Vehicle Replacement Program.
• Supervise mechanics; train staff and ensure quality workmanship.
• Ensure OSHA and other state/federal mandates are adhered to within the facility and operations.

Education

Associate's Degree or related two-year coursework in Automotive/Diesel/Heavy Equipment Mechanics or Business Administration

Job description

Town of Vienna

Vehicle Maintenance Superintendent

Pay Grade 128: $106,403-$171,309

The Town of Vienna is looking for a strategic and experienced Vehicle Maintenance Superintendent to oversee the Town’s fleet and equipment operations. This leadership position is responsible for ensuring the safety, reliability, and cost-effective performance of the vehicles and equipment that support the Town’s essential services.

Working with a dedicated Public Works team, you will direct maintenance and repair operations, manage budgets and procurement, guide vehicle replacement planning, and ensure compliance with applicable safety and regulatory requirements. Your expertise will help shape a dependable, well-maintained fleet while supporting the employees and departments who keep Vienna running. If you are ready to lead a critical municipal operation and make a meaningful difference in the community, this could be the opportunity for you.

The purpose of this class within the organization is to perform advanced managerial and administrative work in coordinating and supervising vehicle and equipment procurement, servicing, operation, maintenance and repair of Town equipment.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Work Schedule: Monday through Friday 7:00 AM - 3:30 PM

Occasional attendance at Night Meetings

All new employees must satisfactorily complete a background check. A conditional offer of employment may then be made contingent upon the successful completion of a drug test.

This is an Exempt Position.

Essential Functions:

• Recommends hiring, trains, motivates, coaches and evaluates employees; instructs, assigns and reviews work of employees; recommends salary increases and promotions, implements discipline; recommends termination.
• Responsible for Town wide automotive fleet and equipment; maintains and ensures all state and federal standards are met, certifying a safe and dependable fleet.
• Responsible for safe work conditions and practices, ensuring OSHA, State and federal policies and mandates are adhered to in the vehicle maintenance facility and wherever staff works on vehicles and equipment.
• Prepares, oversees, and has authority over Vehicle and Equipment Maintenance budget, as well as equipment items in other divisions’ budgets; maintains records; prepares reports.
• Researches and writes specifications or locates rideable contracts; reviews bids and equipment to ensure adherence; certifies compliance with State/federal mandates and policies; prepares Vehicle Replacement Program to justify vehicle and equipment replacement.
• Consults with user departments and user staff in the best, most effective and cost-effective type of equipment for the intended purpose.
• Supervises division employees; plans, organizes, schedules, trains, and inspects the work of the mechanics engaged in preventative maintenance and repair work; assists in the work as necessary.
• Maintains fueling facility; arranges fueling with other jurisdictions in the event of an emergency and/or shut down of the Town facility; serves as emergency contact for fuel spills.
• This is an essential position among the Town’s work force and subject to work during inclement weather conditions or other designated emergency.

Additional Duties:

• Supervises and ensures compliance with Virginia Safety Inspection and Emissions program for all Town vehicles; oversees Division of Motor Vehicles (DMV) paperwork, vehicle titling, tags and renewals, and police undercover vehicle files.
• Approves the routine scheduling of predictive and preventative maintenance; communicates with superintendents and supervisors daily regarding equipment breakdowns, failures, modifications and service.
• Trains staff on new technology procedures.
• Performs related work as assigned or required.

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation.Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Persuades or influences others in favor of a service, point of view, or course of action; may enforce laws, rules, regulations, or ordinances.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a moderate sized department, authorizing expenditures of large amounts of money or supervising the purchasing of high value materials, supplies and equipment, or for providing routine legal counsel.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, may use algebraic solutions of equations and inequalities, descriptive statistics, deductive geometry, plane and solid and rectangular coordinates.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads technical instructions, procedures manuals and charts to solve practical problems, such as assembly instruction for tools, routine office equipment operating instructions, and methods and procedures for investigations and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs supervisory work involving policy and guidelines, solving both people and work related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is serious – affects most units in organization, and may affect citizens or loss of life and/or damage could occur and probability is likely.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Establishes policies for acquiring and handling of machines, tools, equipment or work aids involving extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to vibration; fumes and/or noxious odors.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires considerable responsibility for the safety and health of others.

Requires an Associate's Degree or specialized courses/training equivalent to satisfactory completion of two years of college in Automotive Mechanics, Diesel Mechanics, Heavy Equipment Mechanics, Automotive Electronic Diagnostic Procedures, Business Administration, or closely related area.

Requires six years prior supervisory/managerial level automotive and equipment repair/maintenance experience, or closely related experience.

Special Certifications and Licenses:

• State Inspector license.
• EPA Section 609 MVAC Certification.
• Valid State Commercial driver's license.

Americans with Disabilities Act Compliance

The Town of Vienna is an Equal Opportunity Employer.ADA requires the Town of Vienna to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management