VAST Program Coordinator - CAS/PT (19 hours or less/week)

City of Grapevine; Town of Texas (WI); On-site; USD 36,000 - 60,000; Full time

Job summary

The City of Grapevine is seeking a Program Coordinator for the Valuable After School Time (VAST) program to engage volunteers and coordinate tutoring, reading development, and field trips for elementary and middle school children. This role focuses on fostering community relationships and ensuring program success.

The Coordinator will design and implement volunteer strategies, manage hours, and prepare impact reports while assisting with activities that strengthen children's life skills and

Qualifications

• High School Diploma or GED plus two years of group setting experience.
• 60 college credits or equivalent experience preferred.
• Sociology/education coursework is a plus.
• Two years of experience creating educational or nonprofit programs is preferred.
• Bilingual in Spanish and English is preferred.

Responsibilities

• Designs, plans and implements volunteer program strategies.
• Coordinates and directs volunteer hours for the VAST Program.
• Prepares reports on volunteer services for the Program.
• Assists in daily activities to improve children's educational skills.
• Communicates effectively with children and parents.
• Monitors children in playgrounds and during field trips.
• Interacts with community groups and the public.
• Serves as liaison between City staff and volunteers.
• Assists families in connecting with community resources.
• Performs related duties as assigned.
• Maintains regular and timely attendance.

Skills

Customer service

Leadership

Collaboration

Organizational skills

Time management

Bilingual Spanish/English

Communication

Independent work

TCIC/NCIC access

Office software (Word/Excel/Publisher)

Education

High School Diploma or GED

60 college credits

Sociology/Education coursework preferred

Tools

Word

Excel

Publisher

Job description

The Valuable After School Time (VAST) Program Coordinator performs duties to engage and organize individuals in the volunteer support for all VAST programs. The VAST Program Coordinator will coordinate program volunteers and assist with homework tutoring, reading development and field trips for elementary and middle school aged children, with a goal of long‑term success for each child and fostering positive relationships with the community.

This position does not directly supervise City employees but will coordinate and direct volunteers and independent contractors.

1. Designs, plans and implements volunteer program strategies.
2. Coordinates and directs volunteer hours for the VAST Program.
3. Prepares administrative and statistical reports on the nature, extent and value of volunteer services for the Program.
4. Assists in implementing daily activities geared toward improved child educational skills, as well as strengthening individual life skills for future success.
5. Communicates effectively with children and parents.
6. Monitors children in less structured environments such as playgrounds and field trips.
7. Interacts with community groups, civic groups and the general public.
8. Serves as liaison between City staff and volunteers.
9. Assists individuals and families with connecting with community resources.
10. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
11. Regular and timely attendance are required for this position.
12. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.

SKILLS, KNOWLEDGE AND ABILITIES

• Exceptional customer service, leadership, collaboration, organizational and time management skills are necessary to the success of this position, as well as a focused teamwork orientation and the ability to identify avenues that positively impact the community and the children in the program.
• A positive and encouraging attitude, approachable mannerism, and a calm demeanor.
• Acute attention to detail.
• Ability to adapt to change.
• Ability to understand and follow oral and written instructions.
• Ability to coordinate multiple assignments and work independently with little supervision.
• Ability to communicate effectively with City staff and the general public.
• Ability to obtain and maintain TCIC/NCIC access.
• Ability to access internet and intranet to complete assignments.
• Ability to read and understand applicable police department policies and procedures.
• Ability to stand for extended periods of time in varying types of weather conditions.
• Ability to work outdoors in various weather conditions and lift and carry supplies.
• Ability to sit for extended periods of time to operate required office equipment, including computer keyboard, printer, typewriter, calculator, copier, telephone and fax a machine. Knowledge of Word, Excel, and Publisher or similar publication software is a plus.
• Ability to maintain accurate records with attention to detail.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS

High School Diploma or GED plus two years of experience working with individuals in a group setting, or two years of college credited hours (60 hours); or an equivalent combination of education, training and/or experience that provides the required knowledge, skills and abilities to perform the essential functions of the job.

Course work in sociology, education, or a related field of study is preferred.

Prefer a minimum of two years of experience creating and/or implementing educational or non-profit programs benefitting individuals in need or considered at risk and six months of supervisory experience.

Bilingual in Spanish and English preferred.

Must pass a Federal/National criminal background check, polygraph and credit check. Must have a valid Texas driver's license with an acceptable driving record as defined by City policy.

Must pass a pre-employment basic physical, drug screen, functional assessment screening (Level 2), Titmus vision screening, Ishihara vision screening.

Due to Criminal Justice Information Security (CJIS) requirements, the candidate must never have been convicted, put on court‑ordered community supervision, or probation for any criminal offense above the grade of Class B misdemeanor or a Class B misdemeanor within the last ten years from the date of the court order. Class A Misdemeanor Conviction, Deferred Adjudication or Felony Conviction are permanent disqualifiers.

Must be in compliance with the department’s drug and tattoo policy.

WORKING CONDITIONS

While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job the employee is regularly required to perform medium work that involves walking, standing, sitting, stooping, jumping, stretching or lifting. The employee frequently is required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee is occasionally required to smell. The employee must regularly lift and/or move up to 40 pounds, frequently lift and/or move up to 40 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.