Vascular Surgery Scheduler

Intermountain Healthcare Inc.; Billings (MT); Presencial; USD 26.000 - 35.000; Jornada completa

Descripción de la vacante

Intermountain Health is seeking a motivated Surgery Scheduler in Billings, MT, to manage vascular surgery scheduling and patient communications. The role requires accuracy, organization, and empathy in a busy clinical setting.

You will handle insurance pre-certifications, coordinate pre-op tests, and ensure timely scheduling of appointments and procedures. The position offers regular daytime hours and benefits eligibility, with a focus on patient-centered care.

Formación

• High school diploma or equivalent required.
• Two (2) years related experience in a health care organization required.

Responsabilidades

• Maintains the surgery schedule and provides information to patients and physicians.
• Coordinates, registers and schedules patient appointments according to availability.
• Performs pre-certification on proper insurance approval for appointments and medical care.
• Ensures all pre-operative tests are scheduled and completed before surgery.
• Arranges equipment, room availability, and pre-surgery medications for procedures.
• Communicates surgery preparation instructions to patients and answers questions.
• Schedules follow-up appointments as directed by physicians.

Conocimientos

Customer service

Communication

Computer skills

Educación

High school diploma or equivalent

Descripción del empleo

Billings Downtown Clinic

Full time

R184666

Job Description

Join Our Team as a Surgery Scheduler!

We are seeking an organized and compassionate Vascular Surgery Scheduler to join our healthcare team. If you're passionate about providing exceptional care and want to work in an environment that values growth, we’d love to hear from you!

Discover why Intermountain Health is a great place to work (youtube.com) (https://www.youtube.com/watch?v=Rr8ZOy08nzE)

Posting Specifics

• Entry Rate: $18.85 - $25.61 depending on experience
• Benefits Eligible: Yes, check them out here (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/)
• Shift Details: Full-time, 40 hours per week, Monday - Thursday 8:0am - 5:00pm, and Friday 8:00am - 2:00pm

Responsibilities

1. Maintains the surgery schedule, providing necessary information to patients andphysicians.
2. Coordinates, registers and schedules appointments for patients according to availability.
3. Conducts patient pre-certification on proper insurance approval for appointments and medical care.
4. Ensures all pre-operative required tests needed prior to surgery, are scheduled and completed.
5. Coordinates and ensures necessary equipment is ordered, room availability/scheduled, pre-surgery medication, etc. is arranged prior to scheduled procedure.
6. Communicates detailed information and answers patients' questions regarding surgery preparation instructions, arrival / departure instructions relative to procedure.
7. Schedules any necessary follow-up appointments, as directed by physicians.
8. Receives and screens calls relating to problems that may arise due to date changes and any reasons for cancellation.
9. Escalates non-routine issues to the practice manager or physician.
10. Greets patients. Answers phones, takes messages, returns calls and provides needed information, while documenting all phone calls accurately and completely in the electronic medical record (EMR).
11. Schedules patient appointments for visits, procedures, diagnostic tests, referrals and/or consultations.
12. Registers patients. Confirms, enters, and/or updates all required demographic data on patient and guarantor on registration system. Follows procedures when identifying patients.
13. Obtains copies of insurance card(s), forms of ID, and signature(s) on all required forms. Verify information on appropriate accounts to determine insurance coordination of benefits, pre-certification/prior-authorization. Complete the Medicare Secondary Payer (MSP) questionnaire when applicable. Verifies insurance to determine coordination of benefits and obtains authorization and/or referrals as required. Screens for non-covered services and waiver of liability (ABN) through automated screening at time of service.
14. Informs self-pay patients of liability due and prepayment requirements. Prepare estimate of procedures, calculates advance payment requirements on previous or bad debt and current balances. Refer potentially eligible patients to financial counseling and/or contract eligibility vendor(s). Refer complex or non-compliant patient financial issues to Clinic Manager or Revenue Service Center.
15. Collects patient payments and provides accurate receipt. Posts payments in system. Reconciles receipts with cash collected and complete required balancing forms. Documents patient account notes for all interactions/transactions.
16. Maintains department and/or individual work queues and reports as required.
17. Prepares medical records for patient appointments by compiling information from various sources to include authorizations and non-Epic documentation. Accurately scans medical records as required for Medical Group or specialty office.
18. Promotes mission, vision, and values of SCL Health, and abides by service behavior standards.
19. Performs other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent is required
• Two (2) years related experience in a health care organization is required

Additional Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Regular attendance to perform work on site during regularly scheduled business hours or scheduled shifts is required
2. Demonstrate understanding of health insurance, medical costs, medical terminology.
3. Excellent customer skills, in person and via telephone.
4. Strong communication skills.
5. Proficient computer skills.
6. Possess a strong work ethic and a high level of professionalism.
7. A team player who handles multiple projects simultaneously in a fast paced environment.

Location

Billings Downtown Clinic

Work City

Billings

Work State

Montana

Scheduled Weekly Hours

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$18.85 - $25.61

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here (https://intermountainhealthcare.org/careers/benefits) .

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.

Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400+ clinics, a medical group of more than 4,800 employed physicians and advanced care providers, a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.

Join our world-class team and embark on a career filled with opportunities, strength, innovation, and fulfillment.

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/peak-program/)

The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.

All positions subject to close without notice.

Thanks for your interest in continuing your career with our team!