Vacation Rental Specialist

Newman Hospitality; Islamorada (FL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Work in a multicultural team

Technologically advanced workplace

Balanced work environment

Job summary

Newman Hospitality is looking for a proactive and detail-oriented full-time Vacation Rental Specialist in Islamorada, FL. This role focuses on ensuring high-quality guest experience by maintaining rental properties and conducting thorough inspections. Applicants should have prior experience in hospitality and basic maintenance skills.

This position requires reliable transportation and the ability to manage time effectively. Weekend and holiday work may be required. Join a company with less than 5% turnover by applying today!

Qualifications

• Prior experience in hospitality, vacation rental operations, or property maintenance.
• Basic maintenance skills (using hand tools, identifying issues).
• Comfortable using mobile inspection checklists or apps.

Responsibilities

• Conduct thorough inspections of short-term rental properties.
• Document and photograph any damages or irregularities.
• Assist with inventory organization and property staging.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Inspection checklists

Mobile apps (e.g., Breezeway)

Job description

At Newman Hospitality, we seek a proactive and detailed oriented full-time Vacation Rental Specialist with excellent organizational and time management skills to work between properties throughout the Islamorada / Key Largo, FL area. This role plays a key part in delivering high-quality guest experience by ensuring short-term rental properties meet the company's standards for cleanliness, maintenance, guest readiness, and overall presentation.

What does your day look like:

• Conduct thorough inspections of short-term rental properties before guest check-in and after check-out, following checklists and inspection protocols to ensure consistency across properties.
• Verify that all cleaning tasks have been completed to company standards.
• Ensure all amenities, linens, and supplies are properly stocked and staged.
• Confirm functionality of electronics, appliances, HVAC systems, locks, and plumbing.
• Identify and report maintenance or safety concerns to resolve issues promptly.
• Communicate effectively with housekeeping, maintenance, and property management teams.
• Document and photograph any damages, missing items, or irregularities
• Maintain accurate inspection reports and track issue resolution.
• Complete minor maintenance tasks as needed (e.g., light-bulb replacements, tightening fixtures, basic troubleshooting).
• Assist with inventory organization, supply runs, and property staging.
• Complete monthly preventative maintenance inspections and reporting.
• Complete basic maintenance tasks as needed.
• Support the team during turnovers, guest stays, or special projects as needed.
• Regular travel between properties (75% of the time will be on the field).

You are a good match if you have:

• Prior experience in hospitality, vacation rental operations, housekeeping, or property maintenance.
• Reliable transportation and valid driver’s license is a must.
• Basic maintenance skills are required (e.g., using hand tools, identifying issues, performing small repairs).
• Comfortable using mobile inspection checklists or apps (e.g., Breezeway).
• Basic understanding of local rental regulations and safety standards is preferred.
• Strong attention to detail and organizational skills.
• Ability to manage time effectively and work independently.
• Excellent communication and documentation skills.
• Flexibility and a proactive attitude are essential.
• High school diploma or equivalent; additional training in hospitality or property management is a plus.
• Availability to work weekends, holidays, and high turnover periods as needed.
• Must be able to lift and move heavy items.
• Only candidates residing in or north of Islamorada will be reviewed.

What’s in it for you:

1. Understand that hospitality starts from the inside out (and we walk the talk), starting with our employees. We have less than a 5% turnover in an industry with an average of 75%.
2. Helps employees master what they do and builds the best infrastructure.
3. Works at having a unique and efficient balance between offshore and local teams; we value diversity in background and experience.
4. Is technologically advanced by investing in the best technology to support our business and allowing our employees to focus on more value-added activities.
5. Has experienced multicultural teams, enabling people to learn and expand professionally while being themselves and having fun at the job.
6. Is an early adopter of new ways of working, understanding the added values of remote working.