V104- Legal Client Intake Representative

Job Duck LLC; United States; Remote; USD 13,000 - 14,000; Full time

Job summary

Job Duck LLC is seeking a Legal Client Intake Representative to join the Marketing Department. You will be the first point of contact for prospective clients, guiding them through the intake process with empathy and clear communication. Your work helps build strong client relationships and accurate records to support the firm’s growth.

Timezone PST, full-time role in the United States. The position emphasizes empathy, professionalism, and the ability to transition prospects into retained

Qualifications

• 2-3 years of experience in client-facing or intake roles preferred.
• Timezone: PST
• Strong communication and interpersonal skills
• High emotional intelligence and empathy
• Ability to transition prospective clients into retained clients
• Detail-oriented with strong organizational skills
• Languages: English

Responsibilities

• Support the Client Intake Manager with reporting and departmental needs
• Conduct initial intake calls with prospective new clients with compassion and empathy
• Collect detailed information regarding client matters and legal needs
• Maintain accurate records and data related to intake calls and retention metrics
• Follow firm guidelines to ensure consistent and effective communication with prospective clients
• Communicate best practices for working with the firm and legal team
• Track ongoing contact with non-retaining prospective clients using spreadsheets

Skills

Client-facing

Empathy

Communication

Organization

Goal-oriented

Tools

Microsoft Word

Outlook

Excel

Windows OS

Adobe Acrobat

Clio

Datto

Job description

Legal Client Intake Representative

Job Description: The Legal Client Intake Representative role is a vital part of the Marketing Department, supporting the Client Intake Manager and ensuring prospective new clients receive a professional, compassionate, and seamless experience. In this position, you will be the first point of contact for individuals seeking legal representation, guiding them through the intake process with empathy and clarity. Your work will directly contribute to building strong client relationships, maintaining accurate records, and supporting the firm’s growth. This role is ideal for someone who thrives in a goal-oriented environment, communicates with confidence and diplomacy, and enjoys helping people navigate important decisions.

Salary Range: 1150 USD to 1220 USD

Responsibilities include, but are not limited to:

• Support the Client Intake Manager with reporting and departmental needs
• Conduct initial intake calls with prospective new clients with compassion and empathy
• Collect detailed information regarding client matters and legal needs
• Maintain accurate records and data related to intake calls and retention metrics
• Follow firm guidelines to ensure consistent and effective communication with prospective clients
• Communicate best practices for working with the firm and legal team
• Track ongoing contact with non-retaining prospective clients using spreadsheets

Requirements:

• Timezone: PST
• Software/Tools: Microsoft Word, Outlook, Excel, Windows Operating System, Adobe Acrobat, Clio or Datto
• 2-3 years of experience in client-facing or intake roles preferred
• Strong proficiency with Microsoft Office Suite
• Familiarity with legal or professional services environments a plus
• Strong communication and interpersonal skills
• High emotional intelligence and empathy
• Confidence and diplomacy in challenging conversations
• Ability to transition prospective clients into retained clients
• Self-motivated and self-directed in a goal-oriented environment
• Detail-oriented with strong organizational skills
• Proficiency in Microsoft Office Suite and Windows OS
• Familiarity with Adobe Acrobat
• Experience with law practice management software (preferred)
• Work Shift: 8:30 AM - 5:30 PM [PST][PDT] (United States of America)
• Languages: English