V101C - Executive Assistant - Business Development Representative & Appointment Setter

Job Duck; United States; Remote; USD 12,000 - 13,000; Full time

Benefits offered by this job

Great Place to Work Certification (202

Job summary

Job Duck, LLC is seeking an Executive Administrative Assistant to support a busy legal practice remotely in the United States. You will manage calendars, coordinate communications, and oversee client intake with a proactive, organized approach to improve workflows and client satisfaction.

The role emphasizes high-level administrative tasks, professional client interactions, and supporting the entire client journey from onboarding to follow-up, with a focus on accuracy and confidentiality in a

Qualifications

• Law firm administrative experience is mandatory.
• Calendar management experience is mandatory.
• Experience supporting client intake, lead follow up, or sales-related administrative processes preferred.
• Ability to track prospective clients and maintain organized follow up systems.
• Experience handling client inquiries and coordinating consultations.
• Professional and client-focused communication.
• Comfortable working remotely and independently.

Responsibilities

• Identify opportunities to improve administrative and client management processes.
• Maintain confidentiality when handling sensitive client and company information.
• Prepare reports, summaries, and administrative documentation as needed.
• Respond to inquiries professionally and ensure timely communication.
• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently.
• Assist with client onboarding and document collection processes.
• Maintain accurate client and prospect information within CRM systems.
• Provide general executive and operational support to ensure smooth daily business operations.
• Monitor and track new leads through the intake and consultation process.
• Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail.
• Serve as a primary point of contact for clients and prospective clients.
• Coordinate meetings, consultations, and follow up communications.
• Support lead follow up to maximize consultation attendance and conversion opportunities.
• Organize and maintain administrative records, documents, and correspondence.
• Manage executive calendars, appointments, and scheduling priorities.

Skills

Administrative Support

Executive Support

Legal Office Administration

Calendar Management

Client Communication

Client Intake Coordination

Sales Support

Lead Follow Up

CRM Management

Relationship Building

Client Relationship Management

Pipeline Management

Organization and Prioritization

Time Management

Attention to Detail

Written Communication

Verbal Communication

Problem Solving

Professionalism

Multitasking

Proactive Approach

Client Service Orientation

Independent Remote Work

Confidential Information Handling

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!

Job Description

Join Job Duck as an Executive Administrative Assistant and become a key contributor to the smooth operation of a busy legal practice. In this role, you will provide high level administrative support, manage schedules, coordinate communications, and help maintain efficient workflows that keep daily operations running seamlessly. You will also play an important part in supporting client intake activities, tracking prospective clients, and ensuring timely follow up throughout the client journey. This opportunity is ideal for someone who is organized, proactive, and confident communicating with clients while balancing multiple priorities. Your ability to anticipate needs, maintain structure, and support both administrative and client related processes will have a direct impact on productivity, client satisfaction, and overall business success.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities

• Identify opportunities to improve administrative and client management processes
• Maintain confidentiality when handling sensitive client and company information
• Prepare reports, summaries, and administrative documentation as needed
• Respond to inquiries professionally and ensure timely communication
• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently
• Assist with client onboarding and document collection processes
• Maintain accurate client and prospect information within CRM systems
• Provide general executive and operational support to ensure smooth daily business operations
• Monitor and track new leads through the intake and consultation process
• Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
• Serve as a primary point of contact for clients and prospective clients
• Coordinate meetings, consultations, and follow up communications
• Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
• Organize and maintain administrative records, documents, and correspondence
• Manage executive calendars, appointments, and scheduling priorities

Requirements

• Time Zone: Eastern Standard Time
• Office Hours: 8:00 AM to 5:00 PM

Required Experience

• Previous administrative experience in a Law Firm mandatory
• Calendar Management mandatory
• Experience supporting client intake, lead follow up, or sales related administrative processes preferred
• Ability to track prospective clients and maintain organized follow up systems
• Experience handling client inquiries and coordinating consultations
• Comfortable communicating with potential clients in a professional and persuasive manner
• Experience working with CRM systems preferred
• Familiarity with sales pipelines, lead tracking, and client relationship management preferred
• Strong organizational skills
• Confident and professional presence
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written and verbal communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client focused communication
• Comfort working independently in a remote environment

Required Skills

• Administrative Support
• Executive Support
• Legal Office Administration
• Calendar Management
• Client Communication
• Client Intake Coordination
• Sales Support
• Lead Follow Up
• CRM Management
• Relationship Building
• Client Relationship Management
• Pipeline Management
• Organization and Prioritization
• Time Management
• Attention to Detail
• Written Communication
• Verbal Communication
• Problem Solving
• Professionalism
• Multitasking
• Proactive Approach
• Client Service Orientation
• Independent Remote Work
• Confidential Information Handling

Languages

English, Spanish