UU Student - Admin/Clerical

Utah Education Network; Salt Lake City (UT); On-site; USD 16,000 - 23,000; Full time

Job summary

University of Utah is seeking two student clerks for the Graduate Admissions Team. You will assist with customer service via email, phone, and in-person, review and process application materials, and help maintain student records. You will advise students on deadlines and respond to inquiries.

Incumbents work under close supervision, handling repetitive tasks with deadlines, and may cross-train in other Admissions areas as needed. Requires current enrollment at the university.

Qualifications

• Current University of Utah student.
• Experience and/or interest in working with students and/or Admissions.
• Commitment of 15-19 hours per week.

Responsibilities

• Performs detailed data entry tasks, including maintaining student records by updating in student information systems and processing documentation.
• Maintains working knowledge of graduate admission policies.
• Provides customer service at the office window, via email, or by phone to graduate departments and students.
• Greet visitors and provide general information regarding Admissions and academic services.
• Performs other clerical and office duties as assigned.
• May cross-train in other Admissions areas to assist as needed.

Skills

Communication

Data entry

Office support

Customer service

Education

University of Utah student status

Tools

Student information systems

Job description

15 – 19 hours weekly; flexible schedule within M-F, 8-5 business hours

Is this a work study job?

Is this a work study job? No

VP Area

VP Area Academic Affairs

Department

Department 00295 - Office of Admissions

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment Internal to the University

Pay Rate Range

Pay Rate Range 14.00

Close Date

Close Date 11/13/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office of Admissions is seeking two student clerks for our Graduate Admissions Team. These clerks will be trained in providing customer service to incoming students and graduate departments via email, phones, and in-person. They will also be trained in processing and reviewing application materials, assist in student record maintenance, and other tasks as needed. The ideal candidate will be able to confidently assist students with application queries and advise students on the appropriate deadlines.

Responsibilities

• Performs detailed data entry tasks, including maintaining student records by running updates in student information systems, processing documentation, and uploading test scores.
• Maintains working knowledge of graduate admission policies.
• Provides customer service support to at the office window, email, or over the phone to graduate departments and incoming/prospective students.
• Greet visitors at the office window and prove general information regarding Admissions or other areas related to academic services.
• Performs other clerical and office duties as assigned.
• May be required to cross-train in other areas of Admissions to assist as needed.

Incumbents in this position work under close supervision, perform repetitive tasks and may be required to perform under strict deadlines.

Minimum Qualifications

• Current University of Utah student

Preferences

• Experience and/or interest in working with students and/or Admissions
• Commitment of 15-19 hours per week
• Ability to work at least three hours at a time
• One year of general office experience or equivalency preferred
• One-year data entry experience or equivalency preferred

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

University Human Resource Management

250 East 200 South, Suite 125 Salt Lake City, UT 84111

Contact us: [phone] By Email: [e-mail]